Secretary Elementary at Waxahachie ISD

Job Description: Secretary - ElementaryJob Title:Secretary ElementaryDuty Days:207Reports to:PrincipalPay Grade:4Dept/School:Campus AssignedPay Schedule:Paraprofessional ScheduleWage/Hour:Non-ExemptDate Revised:11/2019Primary Purpose:Ensure efficient operation of school administrative office and provide clerical services for schools administrative staff.Qualifications:Education/Certification:High school diploma or GEDSpecial Knowledge/Skills:Proficient typing word processing and file maintenance skillsEffective organizational communication and interpersonal skillsAbility to use personal computer and software to develop spreadsheets databases and do word processingKnowledge of basic accounting principlesDemonstrate proficiency in handling matters of highly confidential natureMust possess personal qualities related to respect for the rights and confidentiality of othersExperience:One to three years secretarial experience preferably in public education environmentMajor Responsibilities and Duties:Records Reports and CorrespondencePrepare written correspondence forms schedules or reports using typewriter or personal computer.Prepare instructional materials meeting agendas honor rolls graduation lists and campus communication as requested using typewriter or personal computer.Maintain a daily teacher attendance log and records for substitute teachers.Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office.Maintain a log of visitors to school.Maintain school calendar of events.Schedule meetings and appointments and maintain calendar for principal.Reception and PhonesAssist students teachers and parents as needed.Receive incoming calls take reliable messages and route to appropriate staff.FilesMaintain physical and computerized files including inventory of school and office supplies mailing lists student records visitor logs and office communication.Update handbooks policy manuals and other documents as assigned.Accounting and InventoryReceive store and issue supplies and equipment.Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.Prepare and make cash deposits for activity account(s).May be responsible for maintenance of activity checkbook(s) and ledger(s).Professional ConductDemonstrates ability to remain calm and withstand pressures.Flexible to changes in routine and adapts quickly to changing situations.Reliable and responsible attendance and punctuality.Demonstrates respect courteous to peers and visitors and assist fellow workers willingly.Avoid speaking ill of the district and district personnel.OtherSort distribute or deliver mail and other documents.Administer medication to students check temperatures and notify parents of student illness in nurse s absence.Maintain confidentiality.Demonstrate flexibility to change in routine and adapt quickly to changing situationsDemonstrates respect courteous to peers and visitors and assist fellow workers willinglyMaintain professional interactions with staff parents community and visitorsReport to work in a timely manner according to assigned schedulePerform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the positionSupervisory Responsibilities:Monitor the work of campus secretaries and clerical aides.WORKING CONDITIONS:Mental Demands/Physical Demands/Environmental FactorsThe working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.Tools/Equipment Used:Standard office equipment including personal computer and peripherals; printer copier fax machine and calculatorPosture:Prolonged sitting; occasional bending/stooping pushing/pulling and twistingMotion:Repetitive hand motions frequent keyboarding and use of mouse; occasional reachingVision Abilities: Close vision and color visionLifting:Occasional light lifting and carrying (10-50 pounds)Environment:Frequent districtwide travel; occasional statewide travelMental Demands:Work with frequent interruptions; maintain emotional control under stress; able to work with demands of deadlines Key Skills Experience Working With Students,Classroom Management,Algebra,Behavior Management,Classroom Experience,Computer Operation,EDI,Lesson Planning,Special Education,Teaching,Cordova,Writing Skills Employment Type : Full-Time Experience: years Vacancy: 1