Secretary III - EPU at City of Omaha

Work Type: Part-time/Seasonal Nature of Work: This is advanced secretarial and general office work of a responsible nature. Work includes taking and transcribing dictation of an advanced and technical nature, maintaining the supervisor's calendar, coordinating meetings, independently composing responses to incoming mail, and preparing and distributing agendas for meetings. Incumbents may also have significant supervisory responsibilities over a group of clerical employees. Education and Experience: (The knowledge, skills, and abilities above may be acquired through, but are not limited to, the following combination of education and/or experience.) * High school graduation or its equivalent AND Four (4) years of experience in secretarial work Required Knowledge, Skills, and Abilities: Knowledge of business English, spelling, punctuation, and grammar in order to proofread correspondence, reports, memoranda, etc.Knowledge of general office procedures, standard clerical techniques, and office equipmentKnowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasksKnowledge of departmental policies, rules, regulations, procedures, functions, and sources of informationAbility to learn and adapt to advances in computer and electronics device technology and softwareAbility to establish and maintain effective working relationships with fellow employees and members of the general publicAbility to quickly and accurately perform basic mathematical computations to include addition, subtraction, multiplication, and divisionAbility to proofread documents for spelling, punctuation, and grammarAbility to compose letters and memorandaAbility to operate a typewriter, dictating machine, and other office equipmentAbility to make decisions on the basis of policies, procedures, laws, and regulations and apply them to work problemsAbility to analyze systems and implement solutionsAbility to understand written or verbal instructionsAbility to plan, assign, instruct, coordinate, and review the work of a group of clerical employeesAbility to adhere to safety policies, procedures, and guidelinesAbility to sit and type for 75 to 100% of the timeAbility to move objects weighing up to ten (10) pounds up to 33% of the time Essential Functions: (Any one position may not perform all of the duties listed, nor do the listed examples include all of the duties that may be performed in positions allocated to this classification.)Maintains calendar and coordinates meetings for supervisorPrepares agendas and distributes to appropriate personnelOpens, sorts, and distributes incoming mail. Organizes supervisor's mail and composes replies independentlyRoutes mail not requiring supervisor's attention to appropriate personnelInterviews visitors and callers, independently answering complaints or questions relating to departmental operations; provides information on departmental services and functions; receives complaintsComposes and types responses to inquiriesWhen necessary, routes requests for information to appropriate personnelTakes and transcribes dictation consisting of correspondence, articles, reports, legal documents, specifications, minutes, or other materials; takes dictation from professional personnel requiring advanced knowledge of technical terminology and use of independent action or discretion on problems encounteredComposes and types letters, forms, correspondence, and other materialsProvides final proof of typed documents for accuracy, spelling, punctuation, and grammarEnters and retrieves computer dataMaintains records and vouchers, requisitions, and other financial and statistical informationProvides supervisor with reports as requestedMaintains, revises, and updates an efficient filing system of office correspondence and recordsGathers source materials for articles, speeches, and reports. Issues permits, certificates, and licensesPrepares complex clerical records and reports from a variety of materials involving knowledge of departmental practices and procedures and the use of difficult technical terminologyPerforms supervisory duties to include scheduling, assigning work to and training other clerical employeesMaintains regular job attendance in accordance with a schedule established for the position by the supervisorPerforms other related duties as assigned or as the situation dictates within the scope of this classification Special Qualifications: Pay Range: $20.48 Benefits: Not applicable to part-time/seasonal employment Who Can Apply: Any person who meets the qualifications and other requirements described in this posting. How to Apply: Completed City of Omaha employment applications must be submitted using the on-line application from the City website. It is the sole responsibility of the applicant to check and ensure that any and all required application materials and supplemental forms are received by the City of Omaha Human Resources Department. You may confirm receipt of any materials and forms by contacting the Human Resources Department. If the materials are not received in the Human Resources Department, they will not be considered. There will be no exceptions to this rule. Examination Information: Not applicable to part-time/seasonal employment Veteran Points: Not applicable to part-time/seasonal employment Conditions of Employment: Candidates must provide proof of U.S. citizenship or proof of permanent residence or authorization to work. The City of Omaha reserves the right to conduct criminal history, driving record, reference and credit checks and a background investigation on applicants for employment. Successfully passing a criminal background review, reference check, and if applicable, a credit check, is required as a condition of employment. If applicable, the City will require that you successfully pass a review of the driver's license, driving abstract, a pre-employment drug test, a hearing test and a back screening examination as a condition of employment. Failure to provide the information requested in the application process in a truthful, accurate and complete manner may result in disqualification, revocation of conditional employment or termination. Reasonable Accommodation: The City of Omaha does not discriminate on the basis of disability. If you need a disability-related accommodation during the job application or selection process, advise the Human Resources Department at least 48 hours prior to the need by emailing [email protected]. If Under Age 16: Any employee under the age of 16 will need to provide a copy of your certified Nebraska Department of Labor Employment Certificate (for Minors 14 and 15 Years of Age) in order to begin working. Visit the Nebraska Department of Labor website to download the form https://dol.nebraska.gov/LaborStandards/WorkerRights/EmploymentOfMinors For a complete job description please visit the City of Omaha's website at hr.cityofomaha.org/compensation Contact Points: City of Omaha Human Resources Department1819 Farnam St, Suite 506Omaha, NE 68183Phone: (402) 444-5300Fax: (402) 444-5314Website: hr.cityofomaha.orgEmail: [email protected] The City of Omaha is an Equal Opportunity Employer.