Secretary Riverview Middle School #3842 at Mt. Diablo Unified School District

DEFINITION: Under general supervision performs work of moderate difficulty in providing basic secretarial/clerical assistance; and performs related work as required.Work Length: 8 Hours per dayDays Worked: 228 DaysEXAMPLES OF DUTIES:Takes and transcribes correspondence memoranda reports and minutes of meetings from oral or machine dictation rough drafts or instructionPerforms a variety of clerical work related to the function to which assigned including use of a typewriter computer terminal and other standard office equipmentCompiles and types a variety of documents technical and statistical reports budgets and other materials where knowledge of format and presentation is necessaryAnswers correspondence independentlyReviews and checks documents records and forms for accuracy completeness and conformance to applicable rules and regulationsPosts information to records where selection is based on use and purpose of the recordsCompiles and tabulates statistical dataServices as receptionistScreens visitors and telephone callsAnswers inquiries and furnishes information concerning standards procedures and programsDevelops and maintains files and recordsOrders and maintains supplies and materialsOpens sorts and distributes mailMakes appointmentsOperates varied office equipmentMay supervise one or more subordinate employeesSchedules and coordinates departmental and district meetingsKeeps tapes and transcripts of meetingsPrepares correspondence memos and agendas for meetings within guidelines of the Education Code SectionsMaintains case files ensures that due process is followed in cases of suspension expulsion and truancyMaintains financial records makes bank deposits and balances bank statementsMaintains records and quarterly reportsAudits and calculates billing formsSchedules audio-visual and other types of equipmentPerforms master scheduling functionsInterprets printoutsMaintains daily records of scheduling processesAssists new students in orientation proceduresReceives checksProcesses and distributes all report cardsMaintains files relating to student disciplinary concernsServes as an information source regarding school matters to the public through telephone inquiries or visitation to the officeAssists in some aspects of registration and attendanceReviews and relays telephone messages between parents and teachers regarding school related mattersCompiles types and monitors specific budgetsArranges for home instructionTrains and supervises studentsPrepares the master calendarProvides and prepares various forms such as for lockers and use of premisesPrepares daily bulletins election ballots time sheets student body cards programs senior ball bidsAssists in preparation of graduation exercisesArranges for bus transportationArranges for chaperonesDESIREABLE QUALIFICATIONS:Training and Experience: Two years of responsible office experience. Some positions may require one year of stenographic experience or an equivalent combination of training and experience.Knowledge and Skills:Good knowledge of office practices and procedures and standard office machines and equipmentGood knowledge of letter procedures forms and terminologySome knowledge of basic accounting proceduresSome knowledge of supervisory principles and techniquesGood knowledge of district organization policy and operationsWorking skill in operating a typewriter rapidly and accuratelyWorking skill in maintaining various office records accounts and filesSome skill in preparing legal documents from general instructionsWorking skill in composing letters or memoranda preparing reports and establishing records and file systemsWorking skill in working independently without specific instructionsWorking skill in establishing effective relationships with other employees and the publicWorking skill in taking dictation either for shorthand or stenotype machine and transcribing dictation with speed and accuracy is required in some positionsWorking skill in communicating effectively with the public and school staffWorking skill in the operation of a computer terminalSchool position may require some skill in administering first aid.DIABLO UNIFIED SCHOOL DISTRICT5/90 Key Skills Integration,Advocacy,Animation,Back Office Support,Bid Management Employment Type : Full-Time Experience: years Vacancy: 1