Secretary to Director of Student Services & School Safety at San Angelo ISD

POSITION TITLE: Secretary to Director of Student Services & School SafetyEXEMPTION STATUS: Non-exemptREPORTS TO: Director of Student Services & School SafetyTERMS OF EMPLOYMENT: 12 monthsHOURLY SALARY RANGE:Minimum $15.56 Midpoint $19.45 Maximum $23.34Primary PurposeFacilitate the efficient operation of the student services office and provide clerical services.QualificationsEducation/CertificationHigh school diploma or GEDSpecial Knowledge/SkillsAbility to use computer and software to develop spreadsheets databases and perform word processingProficient keyboarding and file maintenance skillsEffective organizational communication (verbal and written) and interpersonal skillsBasic math skillsAbility to speak and write Spanish preferredExperienceThree years secretarial experience preferably in a public education environmentMajor Responsibilities and Duties:Office Management and Clerical SupportOrganize and manage the routine work activities in the office coordinate projects and assist with communication tasks and issues related to the services of the office and programs administered by the directors.Receive calls and faxes take reliable messages and route to appropriate staff.Receive sort and distribute mail and other documents.Maintain a schedule of appointments and make travel arrangements for directors.Schedule various meetings including student discipline referrals alternative school placements expulsion hearing and student reviews. Collect and file associated documents.Maintain inventory of communication devices confiscated from students.Maintain high degree of confidentiality.Records Reports and CorrespondenceAssist in compiling and processing information and data for various reports maintain physical and computerized files and prepare and distribute correspondence.Interpret policies procedures and data as necessary.Prepare agenda items for various meetings including committee meetings and Board of Trustees meetings.Initiate documents required for student transfers within and outside the District.Record changes in the Student/Parent Handbook and Student Code of Conduct handbook.BudgetAssist in the preparation of department budgets perform routine bookkeeping maintain budgets process requisitions and reconcile accounts.Compile and submit payroll and leave reports for the departments.Professional Growth and DevelopmentKeep informed of and comply with laws policies and regulations concerning job functions.Participate in professional learning staff meetings and special events as assigned.CommunicationTranslate to and from English/Spanish for parents guardians and other visitors.Articulate the districts mission and goals to the community and solicit community support.Mental Demands/Physical Demands/Environmental FactorsTools/Equipment Used: Standard office equipment including computer peripherals and telephonePosture: Prolonged sitting and walking occasional kneeling/squatting bending/stooping pushing/pulling twistingMotion: Frequent repetitive hand motions keyboarding use of mouse wrist flexion/extensionLifting: Lifting and carrying up to 30 pounds without assistance 30-55 pounds with assistance and more than 55 pounds with appropriate assistanceEnvironment: Work is performed in an office setting occasional irregular and/or prolonged hoursMental Demands: Maintain emotional control under stress work with frequent interruptionsRequired Experience:Director Key Skills Anti Money Laundering,Logistics Operations,Football Coaching,Aircraft Operations,Healthcare IT,Air Conditioning Employment Type : Full-Time Experience: years Vacancy: 1