Senior Administrative Assistant (CPEDS) at The City of Falls Church Virginia

Senior Administrative AssistantCommunity Planning and Economic Development Services (CPEDS)$75000 - $85000(Onsite)Closing Date: January 2 2026The City of Falls Church Community Planning and Economic Development Services (CPEDS) is hiring for a full-time Senior Administrative Assistant.CPEDS exists to improve quality of life and support the development of a safe City that balances economic environmental and social needs of current and future generations. CPEDS provides services in four overarching areas: (1) Economic Development (2) Planning (3) Zoning and (4) Building Safety. Organizing these four work areas under one department encourages employees to break through traditional work silos that would otherwise impede new projects and investments in the City.This position supports the smooth operation of all Department staff by performing complex administrative budget management and accounting tasks. The successful candidate will perform intricate paraprofessional accounting and administrative work overseeing monitoring and executing a wide variety of tasks pertaining to the operations of the CPEDS department. Work is performed under the general supervision of the CPEDS Director.About the City:The City of Falls Church located less than seven miles from the heart of Washington D.C. is a unique and historic city. Besides featuring quick access to renowned museums and art galleries in the Capital City almost every neighborhood is a treasure of its own with a variety of restaurants and shops that reflect the citys great cultural diversity. The City is one of the most densely populated and fastest growing localities in Virginia. Situated between Arlington and Fairfax Counties Falls Church takes pride in its independent spirit small town character environmental stewardship and outstanding schools.Key Responsibilities:Handle a variety of confidential administrative and technical agency assignmentsFinance & Budget (primary focus)Process payrollAdminister and release bondsAssist Department leadership to prepare analyze and maintain the budget ensuring that it is accurate up-to-date and reflects the needs of the organizationPrepare monthly quarterly and yearly finance reports as needed.Analyze financial data and provide recommendations for cost savings and revenue enhancement.Manage department spending and financial transactions including management of department purchasing card VA public procurement requirements spending and documentation related to staff training and conference etc. Records ManagementCreateandmaintaindepartmentfiling systems and record retention in compliance with the Library of VA requirements.Coordinate FIOA requests with the City Clerks officeOffice ManagementProcess and track membership renewals and trainingMonitor office supply levels and reorders as necessaryMaintain IT Inventory for equipment and software and coordinates purchases with ITAdministrative SupportPlanandarrange meetingsandconferencesandschedule appointments.Maintain confidential departmental files.Compose and type letters and memorandaAssists in preparing quarterly progress reportsPerforms otherrelatedduties asrequiredQualificationsHigh school diploma or GED required College degree preferred.Course work in accounting and office technology or related field.Minimum one year experience in accounting and financial analysisStrong knowledge of accounting and budget principles and practicesExtensive experience in office and administrative work preferably in a municipal function.Thorough knowledge of standard office practices procedures and equipment.Competency in business English and spelling.Demonstrated ability to solve problems within scope of responsibility establish and maintain effective working relationships with associates.Demonstrated ability to operate automated data systems and personal computer equipment and to transcribe dictation at a reasonable rate of speed.Demonstrated ability to use discretion and judgement in the possession of confidential information.An equivalent combination of training and experience may be considered.Hours:Full time 40 hours per week. Monday - Friday 8:00 AM to 4:30 PM (with flexibility).Deadline and How to Apply:The position closes on January 2 2026. Applications received prior to that date will receive priority consideration. Complete the online application at and upload your resume and cover letter.Salary and Benefits: Salary range is $75000 - $85000 depending on qualifications. Great benefits! including health insurance dental insurance pension plan deferred compensation plan flexible spending account life and long-term disability insurance paid holidays vacation and sick leave free parking credit union membership and more. See additional information.Our commitment to an inclusive workplace:The City of Falls Church is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity innovation and the success of our organization. We do not discriminate on the basis of race religion color national origin gender sexual orientation gender identity or expression age marital status veteran status disability status pregnancy parental status genetic information political affiliation or any other status protected by the federal state and/or local laws or regulations. Accommodations are available for applicants with disabilities. To request a reasonable accommodation please contact the Human Resources Department.All City Facilities Are Smoke FreeRequired Experience:Senior IC Key Skills Quicken,Time Management,Microsoft Office,Microsoft Outlook,Microsoft Word,Office Experience,Microsoft Powerpoint,Microsoft Excel,Sharepoint,Administrative Experience,Microsoft Outlook Calendar,Word Processing Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 75000 - 85000