Senior Administrative Assistant at Lockheed Martin

Senior Administrative Assistant

The coolest jobs on this planet or any other are with Lockheed Martin Space. The THAAD Program is seeking an Executive Assistant to join our mission in Huntsville, AL! In this role you will provide administrative support to the Director for Development and Chief Engineer on the THAAD Executive Leadership team in Huntsville, Al. This position will perform diverse administrative duties, which by nature of the position involves high-level contacts with other Lockheed Martin executives, U.S. and foreign partner companies, and senior Government customers. You will be exposed to sensitive information necessitating considerable use of discretion, judgment, tact, and diplomacy. Since assignments will change on a frequent basis, the successful candidate must be able to utilize judgment and initiative to complete daily tasks, relying on knowledge in a variety of clerical, computer, and secretarial applications to complete those tasks. Requires coordination with other administrative assistants for coverage of shared responsibilities and projects. The job is full-time onsite with a 9x80 schedule but may be asked to flex time to support executives as needed. In this role you will be responsible for:

Administrative support

• Maintains and assists assigned Directors and supports other Executives with calendar maintenance, as required.
• Evaluates Director's schedule and establishes appointment priorities to include rescheduling, refusing appointments or invitations, or arranging for staff members to represent the Director.
• Ensures that requests for action or information are relayed to the appropriate staff members as needed.
• Responsible for the maintenance and oversight of administrative files and business continuity files.
• Answers and screens phone calls and responds to emails.
• Maintains daily awareness of location/contact numbers for members of assigned Executives if offsite.
• Coordinates and requests graphics development, printing services and IT services.
• Provides support to planning and execution of employee morale and engagement events and employee event communications.
• Provides support to community engagement / volunteer events.

Visitor coordination and reception support

• Helps coordinate visits to the facility for people planning to visit assigned Executives, to include proficiency with LM visit management systems.
• Ensures visitors are escorted to and from the Executive Area / meeting location.
• Assists visitor with maps, directions, hotel accommodations, local amenities, and internal resources.
• Provides visitors with local instructions and resource requirements.

Conference room meeting coordination

• Coordinates, prioritizes, and maintains rooms to ensure availability for facility leadership.
• Coordinates with meeting sponsors for meals/refreshments when required.
• Completes (for approval) and submits expense reports and requests for payment for refreshments/meals.
• Sets up meetings, Microsoft Teams Meetings, Conference Calls and VTCs for assigned executives in the appropriate locations and ensures they are connected prior to start time.

Executive travel

• Coordinates and arranges travel (in-country and overseas) using the LM travel system for reservations.
• Submits approved expense reports upon completion of travel and files documentation.
• Prepares receipt packages for reconciliation of Corporate credit card account statements.

Desired skills:

• Active Secret Clearance.
• Experience with Dept of Defense customers.
• Knowledge of military protocol and etiquette.
• Creation of or familiarity with high-level executive processes.
• International travel booking.
• Advanced verbal and written communication skills.
• Demonstrated ability to communicate professionally and effectively with personnel / teammates / visitors / customers at all levels.
• Must have demonstrated excellent attention to detail and quality of work.
• Candidate must be proactive and willing to assist other executives in times of absences and personnel shortages.
• Must be a self-starter and recognize and take actions to run an efficient office.
• Must exhibit strong interpersonal and communication skills.
• Ability to effectively adapt to emerging challenges and frequent changes.

Other important information:

By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to work remotely:

Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.

Work Schedule Information:

Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Work Schedule:

9x80 every other Friday off

Security Clearance Information:

This position requires a government security clearance, you must be a US Citizen for consideration.

Security Clearance:

Secret

LMCareers Business Unit:

SPACE

Program:

THAAD

Department:

M4M7A00:THAAD

Job Class:

Administrative

Job Category:

Hourly/Non-Exempt

City, State:

Huntsville-AL

City:

Huntsville

Zip:

35805

Virtual:

No

Relocation/Housing Stipend Available:

No

Req Type:

Full-Time

Direct/Indirect:

Direct

Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They're dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about. As a leading technology innovation company, Lockheed Martin's vast team works with partners around the world to bring proven performance to our customers' toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $51,800 - $91,425. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.

Pay Rate: The annual base salary range for this position in most major metropolitan areas in California, Massachusetts, and New York is $59,600 - $99,360. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/