Senior Executive Administrative Assistant at JPMorganChase

DescriptionBecome an integral part of the JPMorgan Wealth Management Service and Administration team where you will have the opportunity to work in a fast-paced dynamic environment. Each day will be unique! This role provides a platform for professional growth and skills development. Be part of a results-oriented team that values proactive support exceptional attention to detail and high-quality execution.As a Senior Executive Assistant in the JPMorgan Wealth Management Service and Administration team you will need to work well in a high-performing team environment represent the leader with professionalism strong judgment and consistently deliver high-quality work. Your daily routine will include interactions with senior executives and internal partners across the business and the broader Wealth Management industry. You will need to adapt procedures processes and techniques to complete assignments in line with the teams priorities and goals.Job responsibilitiesMaintain complex and detailed calendars ensuring proactive management of scheduling needs and potential conflictsScreen and prioritize incoming calls meeting requests and inquiries using discretion in managing information flowManage the coordination and logistics of both internal and external meetings including agenda preparation materials and follow-up actions.Arrange and coordinate complicated domestic and international travel including itineraries accommodations and contingency planningOrganize all aspects of internal and external events including logistics catering and transportation and onsite coordination.Process invoices and T&E expense claims for team members ensuring compliance with firm policies and timely accurate submission.Assist with employee onboarding and offboarding including equipment requests system access and coordination with support teams.Produce high quality emails and written communications to individuals at all levels of the organization and to external partners.Maintain departmental documents including the organization charts executive bios and leader specific materials.Manage routine activities and proactively identify and communicate issues conflict or delays.Assist in preparing and editing spreadsheets and presentations including formatting printing and binding for client and team meetingsRequired qualifications capabilities and skillsMinimum of five years of administrative experienceAdvanced ability to organizeDiscretion and good judgment in confidential situations and proven experience interacting with executive leadershipStrong interpersonal written and oral communication skillsStrong Professional in-person and Virtual presenceStrong proficiency in Microsoft OfficeAbility to manage competing priorities i.e. calendar managementPreferred qualifications capabilities and skillsExperience supporting at the Managing Director level (or equivalent) or aboveBachelors degree is a plusNote: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.Required Experience:Senior IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Personal Assistant Experience,Microsoft Powerpoint,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar Employment Type : Full-Time Department / Functional Area: Administration Experience: years Vacancy: 1