Administrative Specialist at Metropolitan Council

WHO WE ARE Please note: a resume or cover letter is required to be uploaded for this position. Applications submitted without one will not be reviewed. We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website. We are committed to supporting a diverse workforce that reflects the communities we serve. Join an award-winning wastewater industry leader in protecting our environment! Metropolitan Council Environmental Services (ES) operates and maintains the wastewater collection and treatment system in the Twin Cities metropolitan region. It also provides coordinated long-range water resources and supply planning, and air and water quality monitoring to meet future needs. ES treatment plants consistently earn state and national awards for complete compliance with their environmental permits. ES received a Governor's Award as a Great Place to Work. To find out more about the Environmental Services division, please click on the link for more information: https://metrocouncil.org/Wastewater-Water.aspx.This posting will establish a 6-month eligible list to fill future vacancies.How your work would contribute to our organization and the Twin Cities region:The Administrative Specialist in Environmental Services is the first point of contact for internal and external stakeholders. This position will help staff at the Regional Maintenance Facility and other internal stakeholders to more efficiently access information and process documents. What you would do in this job Provide general administrative support such as checking in visitors, directing incoming calls, sorting and distributing mail, scheduling appointmentsAssist in planning department recognition eventsCoordinate conference registrations and travel arrangementsScan and save documents to document libraries and SharePointProcess invoices using Work and Asset Management (WAM) software and Trimble Unity Construct (TUC) softwareCollaborate with Accounts Payable staff to ensure timely processing and correctionsMonitor and order office supplies, create internal memos, prepare letters and simple correspondenceCreate requisitions for purchase orders and pull purchase orders from contractsUtilize Adobe Sign to obtain required signatures on documentsProvide backup for other staff and functions as needed What education and experience are required for this job (minimum qualifications) Any of the following combinations of education (in Business Administration, Public Administration, or a related field) and relevant experience: High school diploma/GED and two years of administrative experienceAssociate's degree or higher with no experience requiredWhat additional skills and experience would be helpful in this job (desired qualifications):Experience with Oracle PeopleSoft or similar accounting systemsExperience in budgeting and cost trackingExperience using Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams, etc.)Experience related to the procurement of goods and servicesExperience working with diverse populations of internal and external customersWhat knowledge, skills, and abilities you should have within the first six months on the job:Knowledge of SharePoint and other Microsoft cloud-based systemsKnowledge of asset management systems (WAM)Knowledge of Oracle PeopleSoft applicationsKnowledge of Project Management Information Systems (TUC)Ability to identify stakeholder concerns and accurately direct to the appropriate partyAbility to adjust to changing priorities, work independently, and handle multiple tasks efficientlyWhat you can expect from us:We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area. We encourage our employees to develop their skills through on-site training and tuition reimbursement. We provide a competitive salary, excellent benefits and a good work/life balance.More about why you should join us! Additional information Union/Grade: AFSCME/Grade AFLSA Status: Non-ExemptSafety Sensitive: NoWork Environment:Work is performed in a standard office setting. Some positions may require travel between primary work site and other sites.What steps the recruitment process involves:We review your minimum qualifications. We rate your education and experience. We conduct a structured panel interview. We conduct a selection interview.Once you have successfully completed the steps above, then:If you are new to the Metropolitan Council, you must pass a drug test (safety-sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety-sensitive position) and criminal background checks if the job you're applying for is safety-sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position. IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration. The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email [email protected].