Senior Associate, Events Management at The Rockefeller Foundation

Position OverviewThe Rockefeller Foundation convenes global leaders to tackle urgent challenges. The Senior Associate Events Management supports the Connected Leaders Platform (CLP) by planning and executing high-profile events in New York Washington DC and occasional off-site venues. Reporting to the Director of Events Management this role ensures events meet the Foundations standards for precision hospitality and sustainability. Beyond core responsibilities the Senior Associate assists Special Projects & Partnerships (SPP) during key institutional moments fostering collaboration across the CLP portfolio. This position is central to creating impactful convenings that advance the Foundations mission.Pay Range:$110900 - $120000. This represents the present low and high ends of the Foundations pay range for this position. Actual pay will vary based on various factors including but not limited to experience.Work Schedule: This role is based in New York NY and required to be in the office Mondays through Fridays.The schedule allows flexibility depending on event needs and occasional weekend work may be necessary.Principal Duties and ResponsibilitiesLead end-to-end planning and execution of high-impact convenings including executive meetings multi-day gatherings and hybrid events across New York DC and offsite venues ensuring alignment with Foundation standards and sustainability goals.Serve as primary or co-production lead on event days proactively managing logistics guest experience and program flow to deliver seamless and high-quality outcomes.Develop refine and implement comprehensive production materials (run-of-show cue sheets segment timing backstage plans technical notes) ensuring clarity and readiness for all stakeholders.Direct cue-to-cue rehearsals and collaborate closely with AV and technical teams to optimize timing transitions camera work and streaming anticipating and resolving complex production challenges.Provide real-time event leadership including speaker liaison backstage coordination segment pacing and show-calling adapting to evolving needs and ensuring program integrity.Partner with Sustainable Operations to design and execute space planning catering and facilities logistics that support both event excellence and sustainability objectives.Oversee implementation and continuous improvement of event systems (Bizzabo Box Salesforce) standardizing templates and workflows to enhance efficiency and reporting.Manage event-related contracts invoices and vendor relationships ensuring compliance with Foundation policies and effective stewardship of resources.Lead event data collection post-event analysis and feedback tracking synthesizing insights to drive continuous improvement and inform strategic recommendations.Provide surge leadership for high-profile convenings led by Special Projects & Partnerships (SPP) ensuring consistent standards and seamless integration across teams.Collaborate with SPP and Connected Leaders Platform (CLP) teams to align planning communication and production practices fostering a culture of excellence and shared accountability.Coordinate cross-team efforts for institutional convenings ensuring Events Management and SPP operate in close partnership during peak periods.Prepare and present materials production briefs reports and updates for senior leadership and internal stakeholders tailoring communications to diverse audiences.Experience Education and SkillsGenerally expected to have 5 years of progressive experience leading event planning production stage management show calling broadcasting or complex program management with a proven record of delivering high-impact convenings.Bachelors degree or equivalent professional experience; advanced credentials in event management production or related fields are a plus.Demonstrated expertise supporting and leading live programs hybrid events cue-based productions and multi-camera or broadcast-style programs; experience with executive-level or high-profile events strongly preferred.Adept at managing multiple priorities timelines and deliverables with exceptional attention to detail and follow-through.Outstanding written and verbal communication with the ability to tailor messaging for diverse audiences and senior stakeholders.Proficiency with Microsoft 365 suite; working knowledge of Salesforce Bizzabo and other event/project management platforms is highly desirable.Hospitality-minded service-oriented and solutions-driven with a proactive approach to anticipating needs and resolving challenges.Willingness and ability to travel domestically up to 2025%Qualifications and CompetenciesData Oriented: Consistently achieves results by approaching work informed by data.Decision Quality: Makes good and timely decisions that keep the organization moving forward.Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.Strategic Learning: Actively learns through experimentation when tackling new problems using both successes and failures as learning fodder.Values Differences: Recognizes the value of different perspectives commits to being self-aware and respectful and seeks to learn from new and different voices.About The Rockefeller FoundationThe Rockefeller Foundation is a pioneering philanthropy built on collaborative partnerships at the frontiers of science technology and innovation that enable individuals families and communities to flourish. We make big bets to promote the well-being of humanity in food health energy and finance including through our public charity RF Catalytic Capital (RFCC). For more information sign up for our newsletter at and follow us on X @RockefellerFdn and LinkedIn @the-rockefeller-foundation.The Rockefeller Foundation offers a comprehensive and competitive benefits package that includes health insurance programs tuition reimbursement and student loan repayment a generous 401K parental leave and various forms of paid time off all to help our employees feel energized cared for and engaged.As an organization we focus on six values to advance our culture and continue our success. We are dedicated to being Transparent Optimistic Accountable Collaborative Trusted and Equitable. We expect all employees at the Foundation to contribute by developing their unique perspectives and talent challenging conventional wisdom through evidence and reason and amplifying marginalized voices.The Rockefeller Foundation is committed to the principles of equal employment opportunity and compliance with all federal state and local laws concerning employment discrimination including the Americans with Disabilities Act. To this end the Foundation ensures equal opportunity to all employees and applicants regardless of race color age gender sexual orientation religion marital status national origin or ancestry citizenship lawful alien status physical mental and medical disability veteran status liability for service in the United States Armed Forces or any other protected status.The Rockefeller Foundation is an Equal Opportunity Employer.Required Experience:Senior IC Key Skills Portfolio Management,Wealth Management,Financial Services,Hybris,Microsoft Word,Banking,Cash Management,Data Management,Microsoft Powerpoint,Securities Law,Microsoft Excel,Internet Of Things Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 110900 - 120000