Senior/Chief Paralegal at Trandon Associates, Inc

Law firm specializing in Employment law seeking a Chief Paralegal to join their team!

Professional experience:

• 3+ years of litigation paralegal experience, ideally in employment law
• Prior supervisory or team leadership experience strongly preferred
• Strong understanding of litigation procedures, court rules, and e-discovery
• Experience with legal billing, invoicing, and case expense tracking
• Familiarity with CLE tracking and compliance preferred
• Excellent organizational, leadership, and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with legal case management and billing systems
• Bachelor's degree in the legal field highly preferred

Team Leadership & Management:

• Supervise, mentor and evaluate paralegals, law clerks, and assistants
• Oversee daily team operations to ensure timely, accurate and compliant case support
• Assist in recruitment, interviewing, hiring, and onboarding new staff
• Conduct performance evaluations and support ongoing training and development
• Lead team meetings to align priorities and resolve workflow issues
• Develop documents and maintain internal workflows, templates and best practices
• Serve as primary liaison between paralegal staff, attorneys, and firm leadership

Litigation & Case Management:

• Coordinate and conduct new client orientation appointments.
• Oversee all stages of case intake, assignment, and client onboarding
• Manage case calendars, deadlines, and court procedural compliance
• Draft, review, and oversee preparation of legal documents, including:
• Complaints
• Discovery requests and responses
• Subpoenas
• Deposition summaries
• Pretrial motions
• Assist attorneys with depositions, mediations, and trial preparation
• Coordinate e-discovery, document production, privilege review, and redactions
• Maintain and optimize case management systems and tracking tools
• Ensure compliance with federal, state, and administrative agency rules (EEOC, DOL, MCAD, etc.)
• Conduct and review client intake interviews and prepare summaries for attorney review
• Maintain confidential client files and ensure strict adherence to privacy standards
• Provide professional and empathetic client communication support throughout litigation
• Assist in mediation and settlement preparation, including exhibits and client declarations

Financial, Billing & Administrative Oversight:

• Monitor and review firm and case-related invoices for accuracy and compliance
• Coordinate approval and processing of vendor payments and litigation expenses
• Track and update case expenses across all matters
• Reconcile litigation costs and assist with budgeting and financial forecasting
• Coordinate with attorneys on time entry compliance, review of billing narratives, and corrections
• Assist in client billing processes and ensure accurate and timely invoices
• Track attorney CLE (Continuing Legal Education) requirements, deadlines, and compliance records
• Maintain organized records of firm expenses, reimbursements, and case cost allocations

Strategic Operations:

• Report directly to the COO on staffing, operations, and performance metrics
• Collaborate with leadership to optimize workflows and resource allocation
• Participate in strategic planning to improve efficiency and case outcomes
• Identify opportunities for automation and legal technology improvements
• Support departmental budgeting and forecasting initiatives

Quality Control:

• Review all paralegal and law clerk work for accuracy and compliance Ensure adherence to ethical, procedural, and confidentiality standards
• Stay current on employment law developments and litigation best practices
• Develop and maintain training programs and reference materials
• Oversee document retention policies and secure data management practices