Senior Coordinator Harris Health Medical at Harris County

Position DescriptionAbout Harris County Purchasing Department:Accountability Ethics Impartiality Professionalism Service Transparency*The Purchasing Department is created for the purpose of providing a checks and balances system for expenditure of public funds. The Purchasing Department strives to maintain consistent and open communication with the vendor community and the various supported County departments and agencies.*Every effort is made to operate in an efficient and economical manner consistent with existing laws and sound business practices.What you will do atHarris County Purchasing Department:The Senior Purchasing Coordinator has extensive knowledge and experience in all phases of the Harris County purchasing process and communicates and coordinates well with end user departments vendors and other Purchasing Department personnel. The Senior Purchasing Coordinator may take the lead role in an administrative support project involving all Coordinators or give guidance to Purchasing Coordinators with procedural questions. The Senior Purchasing Coordinator supports multiple Buyers Senior Buyers and /or Contracts Administrators and may support the Assistant Purchasing Agent.Duties & Functional Responsibilities:Prepare documents supporting the purchasing process including but not limited to:Bid/RFP/RFQ specificationsCorrespondence (agenda items) to Harris County Commissioners Court the Harris County Hospital District Board of Managers or other governing bodyCorrespondence to end user departments and vendorsSpreadsheets tabulating vendor responses to bids RFPs RFOs or RFQsProofread documents for accuracy.Process project related bond and insurance documents.Perform data entry within multiple purchasing systems to update project information.Scan and index documents into the purchasing file control system on a timely basis.Communicate project information to end users vendors and the general public as needed.Assist other Purchasing Coordinators with procedural questions.Distribute agenda items to end user departments and vendors.Open bids and responses to RFPs and RFQs on a rotating basis with other Purchasing Coordinators.Prepare hardcopy packages of advertised bids RFPs and RFQs for projects advertising that week.Process purchase orders as requested.Backup other Purchasing CoordinatorsOther duties assigned by supervisor.Harris County is an Equal Opportunity Employer you need special services or accommodations please call or email.This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.RequirementsAll applicants must register and complete the HRT Clerical Skills Test with a score of 85% and a typing speed of 35 wpm at 90% accuracy. see testing instructions in the General Information section below.EducationHigh School Diploma or GEDExperienceA minimum of three (3) years of purchasing related experienceWord processing experienceKnowledge Skills and Abilities:Ability to collect organize analyze and interpret numerical data.Must have excellent math and research skills.Ability to create and operate Microsoft Excel spreadsheets.Working proficiency in Microsoft PowerPoint Word and Excel.Excellent communication skills both verbal and writtenNOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.PreferencesSome collegeFive (5) years of purchasing / procurement related experienceGeneral InformationRegister Online for the HRT Clerical Skills Test using the following link: the above link to the HRT Clerical Skills Test registration pageClick on Apply to submit your request for testingYou will receive a test invitation and instructions via e-mail within 48 hoursYou will have no more than 5 business days to access and complete testingYour score will be automatically uploaded to your applicationThe test may be taken once every 30 daysMost recent test scores are retained for up to 6 monthsWork Hours and Schedule:Monday - Friday 8:00AM - 5:00PMFlexible work schedule Location:Harris Health Office Building4800 Fournace Place W516Bellaire TX 77401Employment may be contingent on passing a drug screen and meeting other standards.Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.Required Experience:Senior IC Key Skills EMR Systems,Employee Relations,Typing,Patient Care,Clerical Experience,HIPAA,Computer Skills,EMT Experience,Medical Terminology,Transcription,Epic,Phone Etiquette Employment Type : Full-Time Experience: years Vacancy: 1