Senior Executive Admin at Blue Cross Blue Shield of Minnesota

About Blue Cross and Blue Shield of MinnesotaAt Blue Cross and Blue Shield of Minnesota we are committed to paving the way for everyone to achieve their healthiest life. We are looking for dedicated and motivated individuals who share our vision of transforming healthcare. As a Blue Cross associate you are joining a culture that is built on values of succeeding together finding a better way and doing the right thing. If you are ready to make a difference join us.The Impact You Will HaveThe Senior Executive Admin coordinates and administers highly complex and confidential activities that need to be resolved daily in a responsible efficient and timely manner. This individual ensures that their leaders can remain focused on strategic priorities through proactive support with calendaring managing email etc. and will be engaged to support enterprise-level initiatives and events as needed.Your ResponsibilitiesProactively provide administrative support for members of the ELT and/or Senior Leadership team ensuring routine and complex matters are handled in a timely and professional mannerCalendaring proactively manages all calendar items ensures invitations are sent timely and accuratelyMeeting Management schedules with appropriate audiences manages responses resolves conflicts coordinates tasks such as contacting participants preparing agendas taking and distributing minutesTechnology ensures that knowledge and understanding of the technology used in department meetings and presentations is mastered including video and teleconferencing platforms mobile devices laptops etc. so that assistance calls set-up and troubleshooting can be resolved immediatelyEvent Management ensures that all arrangements for any corporate sponsored industry and internal events are completed including travel room reservations registration speaking engagements etc. through collaboration with internal and/or external teamsExpense Report Management ensures that all expense reimbursements and invoice processing requests are completed in a timely manner and in accordance with financial policies.Travel books and manages all travel requests including airfare hotel ground transportation dining reservations. Ensure information is readily available per the leaders preferencesPresentation and Reports develops reports and presentations using the appropriate templates as requested. Proofread for acceptability prior to providing to the requestor. Distribute as directed.Manage Correspondence processes email US mail packages etc. based on agreed upon access with the leader. Routes correspondence or action items to appropriate staff and request action/information on behalf of the leader. Initiate follow-up to ensure action was taken as appropriate by the receiving party.Team Meeting support where applicable attends meetings takes minutes and reports on action items as needed. Prepares and maintains correspondence and documents.Onboarding works with HR to onboard assigned new leaders as needed. Completes appropriate forms and needs as a part of the onboarding process.Confidentiality - must maintain strict confidentiality of information obtained through all communication methods.Prioritization direct and master a prioritization system for email mail voicemail and meetings to bring high priority items forward for interactive dialogue and direction. Rapidly handle or delegate the low priority workflow activities to the EA team and/or Admin Advisor GroupInteract and communicate professionally on all appropriate business priorities at an executive level and with all levels of internal employees and external contacts.Back-up acts as a backup for peers when neededProcess Improvements partners with executive admin and admin assistant teams to streamline and standardize processes and procedures. Utilize technology to improve the efficiency of the role.Required Skills and Experience6 years of related experience. All relevant experience including work education transferable skills and military experience will be consideredAdvanced skill level in Microsoft Word Excel and PowerPoint.Working knowledge of virtual platforms such as Microsoft Teams and ZoomSuperior communication skills necessary to comprehend compile and speak to communication on behalf of the leader to all levels of the organizational including internal staff and external contactsStrong organizational skills that enable proactive handling of multiple priorities with a sense of urgencyAbility to work under general direction and be able to complete functions with minimal guidance/direction while producing accurate and quality results. Proven ability to handle confidential information with discretionAbility to anticipate and resolve issues effectivelyAbility to work effectively independently and as part of a functional teamAfter normal working hours work may be required to respond to urgent requestsHigh school diploma (or equivalency) and legal authorization to work in the U.S.Preferred Skills and ExperienceAssociates and/or bachelors degreesKnowledge of ServiceNow or other ticket management toolsRole DesignationHybridAnchored in ConnectionOur hybrid approach is designed to balance flexibility with meaningful in-person connection and collaboration. We come together in the office two days each week most teams designate at least one anchor day to ensure team interaction. These in-person moments foster relationships creativity and alignment. The rest of the week you are empowered to work remote.Compensation and Benefits$30.55 - $38.19 - $45.83 HourlyPay is based on several factors which vary based on position including skills ability and knowledge the selected individual is bringing to the specific job.We offer a comprehensive benefits package which may include:Medical dental and vision insuranceLife insurance401kPaid Time Off (PTO)Volunteer Paid Time Off (VPTO)And moreTo discover more about what we have to offer please review our benefits page.Equal Employment Opportunity StatementAt Blue Cross and Blue Shield of Minnesota we are committed to paving the way for everyone to achieve their healthiest life. Blue Cross of Minnesota is an Equal Opportunity Employer and maintains an Affirmative Action plan as required by Minnesota law applicable to state contractors. All qualified applications will receive consideration for employment without regard to and will not be discriminated against based on any legally protected characteristic.Individuals with a disability who need a reasonable accommodation in order to apply please contact us at: Blue Cross and Blue Shield of Minnesota and Blue Plus are nonprofit independent licensees of the Blue Cross and Blue Shield Association.Required Experience:Senior IC Key Skills Business,Clerical,Account Payable,Administrative Skills,Time Management,Data Entry,office supplies,Accounting,Project Management,Administration Office,Management skills,Account Receivable,Administrative Operations,Problem Solving Skills,Statistics Employment Type : Full-Time Experience: years Vacancy: 1 Hourly Salary Salary: 30 - 45