Senior Executive Assistant 2 or 3 at Oregon Health & Science University

Department OverviewEvery Knight Cancer employee is expected to embody our guiding principles:We act BOLDLYBreakthroughs require pushing the boundaries of science exploring new frontiers and thinking differentlyWe SUPPORT each otherRespect leads to trust which leads to excellenceWe work as a CONNECTED teamWe must leverage our collective brain power to conquer cancer because no one individual can do it aloneFunction/Duties of PositionUsing advanced technical and administrative skills this position provides direct executive-level administrative support to Dr. Brian Druker CEO of the OHSU Knight Cancer Institute and inaugural President of the Knight Cancer Group.The Senior Executive Assistant: manages Dr. Drukers heavy complex and ever-changing schedule using excellent judgment to prioritize appointmentsmonitors all communication managing as much as possible drafting replies for Dr. Druker as appropriate and staying apprised of his evolving prioritiescoordinates Dr. Drukers travel working with event organizers booking flights and hotels keeping track of all pertinent details for inclusion in itineraries processing reimbursements through appropriate sources and ensuring that reimbursements are received plans small- and large-scale internal and external meetings and events including identifying appropriate venue and needs (e.g. catering AV agenda) and seamlessly executing ensures that all customers receive exceptional customer serviceperforms other duties as assigned This position has access to highly confidential information and requires the utmost discretion. A high level of attention to detail commitment to high-quality work polished writing skills critical thinking prioritization independence and flexibility are essential. The Senior Executive Assistant must be able to work independently collaboratively and resourcefully to achieve goals and solve problems. Demonstrating tact and diplomacy is essential to maintaining effective working relationships with a wide range of internal and external customers. The position is demanding the workload heavy and expectations high. Required QualificationsLevel 3: Bachelors degree in a relevant field. Two (2) years of administrative experience OR equivalent combination of education and experience. One (1) year of full-time experience must have been in direct support of a senior-level executive requiring highly developed organizational and problem-solving skillsLevel 2: High School diploma. Four years of administrative or executive support experience; OR a Bachelors degree and two years of administrative or executive support experience; OR an Associates degree or certificate in office occupations or office technology and three years of administrative or executive support experience; OR an equivalent combination of training and experience Ability to maintain strict confidentialityAbility to demonstrate tact diplomacy and excellent judgment in representing the Knight Cancer Director the institute and OHSU and to maintain effective working relationships with all customersExperience with managing a busy executives calendar including weighing competing priorities and collaboratively working with others to identify times for meetings while protecting the executives timeAbility to prioritize and complete a high volume of tasks and projects by deadlineExperience with meeting and event planning Excellent communication skills verbal and writtenExemplary writing and editing skillsExcellent analytical and organizational skillsAbility to work independently be self-motivated and resourceful Ability to work effectively with a team and diverse individuals and groups at all levels of an organizationDemonstrable record of reliable attendance punctuality and exceptional performance in prior positionsDemonstrated Proficiency with MS Office (Word Excel Outlook and PowerPoint)Additional DetailsBachelors degree or aboveFour years of experience supporting a high-level executive(s)Oncology experienceProficiency with Access Adobe Professional Photoshop Illustrator Endnote Oracle and HHMI P2POracle experience including iExpenseAll are welcomeOregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity affirmative action organization that does not discriminate against applicants on the basis of any protected class status including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at or Required Experience:Senior IC Key Skills Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,White Papers,Calendar Management,Microsoft Excel,Sharepoint,Administrative Experience,Budgeting,DoD Experience,Google Suite Employment Type : Full-Time Experience: years Vacancy: 1