Senior Paralegal at Vaco by Highspring

Position SummaryThe Senior Paralegal provides advanced legal and administrative support to the Head of Legal, COO, and external legal counsel. This role supports legal operations across multiple business units in the U.S. and U.S. Virgin Islands.The Senior Paralegal handles litigation, contracts, corporate governance, regulatory compliance, and risk management. This position requires attorney supervision and frequent collaboration with business leaders.Primary ResponsibilitiesLitigation SupportManage legal process service and coordinate cases from start to finishMaintain case files in both electronic and physical formatsCoordinate discovery (document preservation, collection, review, and production)Work with outside counsel, expert witnesses, and internal teamsTrack all litigation deadlines to ensure timely compliancePrepare litigation status reports for leadershipContract ManagementDraft, review, and revise contracts (vendor agreements, provider agreements, NDAs, service agreements) under attorney supervisionAssist with vendor and partner evaluationsMaintain centralized contract filing systemTrack contract renewals, expirations, and compliance requirementsPrepare contract status reports for leadershipSecondary ResponsibilitiesCorporate Governance & Regulatory ComplianceHandle entity maintenance, annual reports, license renewals, and regulatory filings across multiple jurisdictionsServe as Notary Public (must obtain commission within 60 days if not currently active)Monitor legislation, regulatory updates, and compliance requirementsCreate and maintain organizational charts and process mapsConduct legal research to support documents, opinion letters, and compliance projectsResearch licensing requirements for business expansionsSupport compliance, audit, and risk management projectsPerform additional legal and operational tasks as assignedQualificationsEducationBachelor's Degree and/or Paralegal Certificate from an ABA-approved program (preferred)Certifications & LicensesAdvanced Paralegal Certification (ACP) or Certified Paralegal (CP) preferredActive Notary Public Commission or ability to obtain within 60 daysProfessional association membership (NALA, NFPA) encouragedExperienceRequired: 5–7 years in litigation and transactional paralegal workPreferred: Additional 3–5 years in corporate governance, healthcare, insurance, or multi-entity legal workPreferred: Executive support experience and multi-jurisdiction work (state, federal, USVI)Core SkillsStrong knowledge of contract law, litigation procedures, and healthcare/insurance regulationsAdvanced legal research, writing, and document managementAbility to handle changing deadlines and high-volume workloadsSelf-motivated with strong initiative and follow-throughExcellent organizational and communication skillsHigh attention to detail with strong analytical abilitiesAbility to manage multiple complex projects simultaneouslyTechnology SkillsRequired:Legal research platforms (e.g., Westlaw)Electronic filing with state, federal, and administrative bodiesHIPAA, HITECH, and cybersecurity protocolsMicrosoft Office 365, including Excel (formulas, PivotTables, VLOOKUP, data analysis)Adobe Acrobat (editing, redacting, combining documents, e-signatures)Preferred:AI tools (e.g., Copilot) with understanding of risks and limitationsOrganizational chart and workflow mapping tools (e.g., Lucidchart)Project management platforms (e.g., Microsoft Project)Business intelligence tools (Power BI, Tableau)Contract lifecycle management or legal matter management systemsWork Schedule & TravelOccasional travel required for litigation, audits, depositions, or corporate meetings (including USVI)Extended hours may be needed during pressing deadlines, litigation events, or regulatory filingsMust maintain reasonable responsiveness to urgent legal mattersVaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected] .Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.Privacy NoticeVaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here.Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.