Senior Payroll Specialist at ESC Region 11

PRIMARY PURPOSE:Under the supervision of the Executive Director of Accounting (EDA) theSenior Payroll Specialistis responsible forthe accurate and timely processing of payroll for all district employees. This role supports state and federalreporting requirements manages payroll-related data integrations ensures compliance with TRS and IRSguidelines and provides essential administrative support to Human Resources and Finance. The idealcandidate is detail-oriented collaborative and experienced in K12 charter school payroll operations.QUALIFICATIONS:Required Bachelors degree in accounting business or related field preferred. 3 years of payroll experience preferably in K12 education or government/public sector. Strong understanding of payroll laws deductions and tax compliance (federal and state). Excellent attention to detail confidentiality and organizational skills. Proficiency with payroll/HRIS systems and Microsoft Excel.Preferred Experience with TRS (Teacher Retirement System of Texas) reporting and processes. Experience using Skyward (ERP/HR/Payroll modules). Familiarity with PEIMS employee data requirements. Knowledge of TEA and charter-school-specific regulations.Key Competencies Strong analytical and problem-solving abilities. Ability to meet strict deadlines and manage multiple priorities. High level of professionalism and customer service when interacting with employees. Team-oriented and collaborative with HR Finance and campus staff.MAJOR RESPONSIBILITIES & DUTIES:ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following. Other duties may beassigned.Payroll Processing & Compliance Process bi-weekly or semi-monthly payroll for all employees ensuring accuracy completeness andcompliance with district policies and applicable regulations. Maintain and update employee payroll records deductions benefits and wage adjustments. Audit timekeeping records leave balances stipends and supplemental pay entries for accuracy. Review payroll exceptions and resolve discrepancies in coordination with HR and campus administration.Reporting & Reconciliation Perform monthly and quarterly payroll reconciliations including validation of wages benefits deductionsemployer contributions and liability accounts. Prepare payroll tax reports (monthly quarterly and annual) and upload filings to the appropriate state andfederal portals. Submit payment instructions for payroll-related tax disbursements and other statutory remittances.State & Federal Reporting (PEIMS Support) Support the PEIMS Coordinator with employee-related submissions including data verification coding andcorrection of payroll-related elements. Ensure payroll components align with TEA state and federal reporting definitions and timelines.Benefits & TRS Administration Coordinate with TRS for employee contributions membership changes and reporting requirements. Review TRS reports and reconcile discrepancies with HR and Finance. Serve as a point of contact for TRS-related payroll issues.Systems & Tools Utilize Skyward (or other district ERP systems) to process payroll maintain records and generate reports. Assist with system updates payroll calendar setup and configuration related to payroll operations. Maintain data integrity and ensure compliance with internal controls.Internal Support & Customer Service Respond to employee questions regarding pay deductions timesheets and tax forms. Coordinate with HR on new hire onboarding terminations and updates related to employee status Support Finance with year-end close audit requests and other payroll documentation needs.MENTAL AND PHYSICAL DEMANDS & ENVIRONMENTAL FACTORSWhile performing the duties of this job the employee is regularly required to sit; use hands to grasp handle orfeel; endure prolonged use of the computer; and talk or hear. The employee is regularly required to stand walkand reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.Required Experience:Senior IC Key Skills Computer Hardware,Mac Os,Manufacturing & Controls,Root cause Analysis,Windows,Customer Support,Remote Access Software,Operating Systems,Encryption,Remedy,Chemistry,Cerner Employment Type : Full-Time Experience: years Vacancy: 1