Senior Representative, Payroll Services 100 12 months (Term) at York Region District School Board

Salary: $ 72553 - $ 85277 (Band 8))Interested staff members are required to complete the following online application to the attention of: The Recruitment Team. This term position is effective as of February 17 2026 and is ending on or about February 19 2027 and is due to a retirement.The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option. Please note this does not apply for school based positions.POSITION SUMMARY In compliance with payroll guidelines and legislation Board policies/procedures and Collective Agreements responsible for ensuring payroll deadlines are met through the efficient and effective scheduling and monitoring of work volume verification and processing of payroll documents/reports providing guidance in resolution of complex issues and administration of payroll deductions.MAIN ACTIVITIES To schedule train guide and direct the day-to-day operational workflow in the role of a team leader with assigned Payroll Representatives including meeting timely deadlines and monitoring work volumes.To review validate and assist in uploading mass Records of Employment (ROEs) to Service Canada and individual ROEs that are processed by Payroll Representatives and correct errors as necessary. Respond to Service Canada inquiries ensuring confidentiality.To update and verify employee banking information tax forms statutory deductions and other deduction entries and ensure that incoming documentation is legitimate and accurate.To verify calculations of gross and net pay done by Payroll Staff in case a manual pay must be processed ensuring that all statutory and non-statutory deductions are correct and appropriate collective agreement requirements are met.To verify Deferred Salary Plan salary calculations and ensure amount deducted is correct based on employee entitlement of plan enrolled. Calculate and provide HR with appropriate information for processing the salary record.To create execute and reconcile reports and assist with adjustments ensuring balancing requirements are complete finalizing payroll registers preparing electronic files transfers that are used to submit payroll deposits.To ensure accurate and timely collection and reporting of deductions/benefits including union dues pension and LTD on applicable pay periods. Assists with variance analysis.To identify and resolve errors originating in Payroll and Human Resource Services processing and recommend improvements to procedures and enhancements to prevent future errors and/or non-compliance with legislation benefit/pension bodies and Board policies.To answer employee and/or agency inquiries including inquiries regarding employee pay calculations and deductions.To provide guidance and assistance with additional and periodic annual processes such as pay equity retro-payments T4s and T4 amendments and teachers wrap up calculation.To perform other duties as assigned. EDUCATION EXPERIENCE AND QUALIFICATIONS A two-year college diploma in accounting business administration or a related discipline is required.Minimum of three years related practical experience is required.A membership in National Payroll Institute and Payroll Certification is an asset.Effective verbal and written communication interpersonal collaboration and computer skills are required.LEADERSHIP Serves as a team leader and provides support and guidance to the Payroll Representatives in the day-to-day processes andoperational workflow with Payroll Services.Provides training to Payroll Representatives on payroll system and departmental processes.Communicates private and confidential information with individuals and groups within and outside the Board including Service Canada regarding employee earnings entitlements and information submitted to the ROE.Builds and maintains collaborative relationships with multiple departments and system partners to resolve pay related discrepancies. ACCOUNTABILITY AND DECISION MAKING Responsible for adherence of Board policies and procedures collective agreements and maintaining comprehensive knowledge of payroll related processes and HRIS systems.Accountable for balancing pays on a pay-to-pay basis. This involves ensuring the balancing of theBody and Compensation timecards and total register entries. Collaboration with Payroll Analyst where variances cannot be rectified.Decisions made can have an impact on employee pay. Risks include inaccurate statutory and non-statutory deductions incorrect information reported to external agencies.Provides feedback and recommendation of best practices to Supervisor Payroll Services regarding new and existing payroll processes.Reviews system generated reports to ensure that salary changes (both manual and mass salary) are calculated correctly or if manual adjustments are required.WORKING CONDITIONS Typical corporate office environment.Requires use of technology and computer equipment for prolonged periods. Reviewed/Last modified : May 2025Approved by : Manager Payroll ServicesEquity Diversity and Inclusion Statement The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives experiences and needs of students and communities. We remain committed to upholding the values of equity diversity and inclusion in our living learning and work environments. We know that diversity underpins excellence and that we all share responsibility for creating an equitable diverse and inclusive Board-community.Therefore in pursuit of the Boards values we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Boards priorities goals and principles outlined in the District Action Plan . Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism anti-oppression and creating identity-affirming spaces in order to intentionally disrupt racist and hateful acts.We actively encourage applications from members of groups with historical and/or current barriers to sovereignty equity including but not limited to:First Nations Métis and Inuit peoples and all other Indigenous peoples;African Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);South Asian East Asian Southeast Asian Middle East/West Asian Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).members of groups that commonly experience discrimination due to race ancestry colour religion and/or spiritual beliefs or place of origin;persons with visible and/or invisible (physical and/or mental) disabilities;persons who identify as women; andpersons of marginalized sexual orientations gender identities and gender expressions.At YRDSB we recognize that many of these identities intersect and therefore equity diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.Accessibility and Accommodation Statement We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity individualization and inclusion we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted candidates will be provided with an overview of the various elements of the hiring process such as skills assessments written practicum presentation interview etc. If an accommodation is required requests can be made in advance of any stage of the recruitment process. All information received relating to a candidates required accommodation will be addressed confidentially by the Recruitment and Retention Team. Please make this request to or a member of the Recruitment Team. If this position is a school based LTO/Contract Teaching position please email the Principal directly to request the accommodation to be made at the school in collaboration with Human Resource Services Disability Management Team.Important Note for YRDSB Employees: If you have a current accommodation in place through Disability Management please inform your Disability Management Case Manager () to ensure that your accommodation needs can be met in the new role that you are pursuing. If invited to participate in the hiring process and you are unable to perform the essential/bona fide requirements (e.g. physical cognitive requirements) please notify the Recruitment Team by emailing to review next steps (in the email please reference the job title you are applying to).Important Information for CUPE 1734 Members: LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position. Ten (10) month employees are to remain in their position until the end of the school year. This requirement can be waived with permission from the Superintendent responsible for Human Resource Services. This does not prevent employees from applying for a position or from applying for a promotion during the twelve (12) month period.On-line applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. All applications will be screened based on the required education experience and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.The personnel file of all internal applicants will be reviewed as part of the selection process. Required Experience:Senior IC Key Skills Data Entry,Deputy,Drafting,Hibernate,Administration Support,Activex Employment Type : Full-Time Experience: years Vacancy: 1