Senior Special Events Coordinator at City Of Charleston

Job DescriptionJob DescriptionGeneral DescriptionThe purpose of this position within the organization is to assist outside organizations and departments within the City of Charleston in coordinating fairs, festivals, live performances and events.Duties and ResponsibilitiesThe functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the class as necessary.Essential Functions:Strives to be efficient and effective at balancing and meeting the common needs and reasonable expectations of constituents. Contributes towards the department's mission by continuously striving to meet expectations, strategic goals and objectives.Prepares responses to RFPs and estimates for potential events.Responsible for receiving, reviewing and processing event applications submitted by community organizations, businesses and residents. Works with organizations to ensure proper permits, certificates, insurance, and other paperwork are obtained in accordance with City policies and procedures.Meets with and assists clients and coworkers regularly concerning fairs, festivals, live performances, and events. Creates, maintains and updates policies regarding event activities, including but not limited to street closures, park rentals, street vendor placements, running course routes, parade routes, rental equipment, and payment of associated fees and costs.Creates, maintains and updates a City-wide events calendar in conjunction with the Parks and Recreation Department, as well as other applicable staff. Reserves space (Magic Island, Haddad Riverfront Park, Davis Park, etc.), equipment (tables, chairs, Audio Visual, etc.), and labor (police, paramedics, parking, etc.) for events.Coordinates with relevant City departments and external partners to give applicants necessary information and supporting materials. Serves the general public, whether they are attending events or setting up fairs, festivals, events, or live performances. Creates and presents ideas for clients to help make the event successful and best facilitate their needs.Gathers and processes information to share with other internal stakeholders, including event set up details. Additional Duties:Works non-traditional hours as determined by event needs including nights and weekends. Performs related work as assigned.Responsibilities, Requirements and ImpactsData Responsibility:Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.Coordinates or determines time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities.People Responsibility:People include co-workers, workers in other areas or agencies and the general public.Speaks with or signals to people to convey or exchange information of a general nature.Asset Responsibility:Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.Mathematical Requirements:Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.Uses addition and subtraction, multiplication and division and/or calculates ratios, rates and percents.Communications Requirements:Communications involves the ability to read, write, and speak.Reads technical instructions, procedures manuals and charts to solve practical problems, such as routine office equipment operating instructions, and in drawing and layout work; composes routine reports and specialized reports, forms, and business letters, with proper format; speaks compound sentences using normal grammar and word form.Judgment Requirements:Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.Responsible for long range goals, planning and methodologies. Decision-making is focus of the job, affecting entire organization and surrounding population; works in an unstable environment with frequent and significant changes in conditions.Complexity of Work:Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.Performs skilled work involving rules/systems with almost constant problem solving; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.Impact of Errors:Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.The impact of errors is moderately serious - affects work unit and may affect other units or citizens.Physical Demands:Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.The ability to stand and walk for extended periods is essential, as events often require long hours on your feet. You must be able to lift and move materials, objects, or event equipment weighing up to 40 pounds. The job requires using your hands to manipulate objects, type on a keyboard, and perform other tasks that need fine dexterity. Occasional bending, stooping, reaching, and kneeling may be necessary.Equipment Usage:Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.Handles or uses work aids involving little or no latitude for judgment regarding attainment of a standard or in selecting appropriate items.Unavoidable Hazards:Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.Involves routine and frequent exposure to extreme noise levels. Also involves prolonged exposure to outdoor weather elements such as sun and heat as well as rain, snow, wind and cold weather temperatures.Safety of Others:Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. (Does not include safety of subordinates).Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.Minimum Education and Experience Requirements:Requires a Bachelor's Degree in business, liberal arts, or related field. Requires one year of event coordination experience or closely related experience.Special Certifications and Licenses:NoneCore Competencies:Knowledge, Skills & Abilities:Accountability - takes responsibility for own actions.Adaptability - responds positively to change.Communications - listens, speaks and/or writes in a clear, concise and respectful manner.Customer Service - provides courteous, accessible and quality assistance to internal and external customers.Initiative - takes proactive action to complete work or resolve issuesJudgment & Decision Making - evaluates issues and makes sound factual decisions.Professional Development - seeks opportunities to enhance technical skills and job knowledge.Teamwork & Cooperation - collaborates with others to fulfill the City's vision and achieve departmental goals and strategic objectives.Additional Qualifications:Must have the ability to provide documentation verifying legal work status.Ability to read and speak the English language proficiently in order to communicate and interact with others; to understand and interpret safety instructions; and to respond to internal and external inquiries.Ability to understand and comply with City and departmental guidelines, policies, procedures and expectations.This job description has been designed to indicate the general nature and level of work that may be performed by an employee. It is not designed to contain or be interpreted as a comprehensive inventory or list of all of the duties, responsibilities and qualifications required of employees assigned to this job. Supervisors/Managers and/or Department Heads may also assign additional or other lawful duties as may be necessary and/or required. The City reserves the right to modify or change this job description at any time, for any lawful reason, with or without notice. This job description is not, and should not be construed or implied to be a contract, promise or guarantee of continued employment. Americans with Disabilities Act ComplianceThe City of Charleston, WV is an Equal Opportunity Employer. The ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.Job Posted by ApplicantPro