Sheriff Court Services Assistant III at County of Riverside

ABOUT THE POSITIONThe Riverside County Sheriffs Department is accepting applications for aSheriff Court Services Assistant I/IIposition forCourt ServicesinRiverside.The incumbent will be responsible for performing specialized civil legal clerical support. Tasks include but are not limited to the following:Preparing processing and tracking legal documents for numerous civil legal actions.Providing procedural and case information to the public litigants law enforcement officials and/or other employees.Receiving examining filing and maintaining legal documents.Processing claims invoices purchase orders payments and warrants.Sheriffs Court Services Assistant I is the entry level classification in the Sheriffs Court Services Assistant series and reports to a supervisory or manager level position. Incumbents are responsible for learning legal terminology and to prepare examine and process legal documents in support of Sheriffs Court Services utilizing journey level clerical skills and limited application of specialized civil legal procedures and processes.The Sheriffs Court Services Assistant I is a natural progression underfill for the Sheriffs Court Services Assistant II classification. Incumbents are expected to progress to the Sheriffs Court Services Assistant II after satisfactory job performance and meeting the minimum qualifications.The Sheriffs Court Services Assistant II is the journey-level classification in the series. Incumbents hired into the Sheriffs Court Services Assistant I position are expected to progress to the Sheriffs Court Services Assistant II after satisfactory job performance and meeting the minimum qualifications.Seeking applicants with experience working with court documents and legal clerical experience.The level at which the position will be filled is at the discretion of the department.Based on the number of applications received this posting may close without notice.This classifications rate of pay will be set in accordance with California Senate Bill 525 requirements for applicable departments.Meet the Team!The law enforcement professionals of the Riverside CountySheriffs Department with a staff of over 3600 dedicated men and women cover the expanse of over 7300 square miles in southern California. The Sheriffs Department is dedicated to serving the citizens of its communities with integrity professionalism leadership and loyalty and believes in service above self.Who May ApplyThis recruitment is open to all.EXAMPLES OF ESSENTIAL DUTIESSheriff Court Services Assistant I In a learning capacity process legal documents and records through the Sheriffs Court Services process based on established procedure or special instructions in case files from the courts judges or attorneys; examine documents for conformance with established rules standards and/or legal requirements. Provide the public litigants law enforcement officials and/or other employees procedural and case information which requires distinguishing among and consideration of sensitive protected and public information and requires understanding or interpretation/explanation of legal documents (e.g. subpoenas evictions earnings withholding orders legal/court procedures or specific file notations regarding case/processing and status). Track documents for civil procedures such as evictions bankruptcies small claims summons and complaints civil and criminal subpoenas restraining orders and earnings withholding orders through the civil process for case file building by obtaining signatures and attaching required addenda ensuring validity and adherence to statutory time limits answering questions and explaining civil code procedures to litigants and their attorneys. Based on court judgments maintain records for levies on judgment debtors/defendants bank accounts wages or vehicles; process accounts receivable stock certificates and real properties; prepare and/or process public notices of sale bids for sales notices of attachments notices of levy release of levy notices of modification and termination notices of bankruptcy claims of exemptions opposition to claims and third party claims to comply with court litigant or attorney instruction. Compare plaintiffs and courts documentation to civil code for consistency before execution; disburse monies after prescribed periods; return writs to court after appropriate documentation showing completion of instruction. Prepare correspondence and/or legal forms and documents in compliance with written procedural guidelines set forth by the department. Make notations to case files and draw the attention of the attorney or litigant to case or procedural detail. Maintain case status information and contact with interested parties; notify litigants and/or other involved parties of case disposition. Maintain reference materials records systems status logs and/or workload statistics; sort and store information based on alpha numeric content or other classification method; search for and retrieve information stored in manual and/or automated systems; purge files in accordance with established procedure.Sheriff Court Services Assistant II Independently processes legal documents and records through the Sheriffs Court Services process based on established procedure or special instructions in case files from the courts judges or attorneys; examines documents for conformance with established rules standards and/or legal requirements. Gives the public litigants law enforcement officials and/or other employees procedural and case information which requires distinguishing among and consideration of sensitive protected and public information and requires understanding or interpretation/explanation of legal documents (e.g. subpoenas evictions earnings withholding orders) legal/court procedures or specific file notations regarding case/processing and status. Tracks documents for civil procedures such as evictions bankruptcies small claims summons and complaints civil and criminal subpoenas restraining orders and earnings withholding orders through the civil process for case file building by obtaining signatures and attaching required addenda ensuring validity and adherence to statutory time limits answering questions and explaining civil code procedures to litigants and their attorneys. Based on court judgments: maintains records for levies on judgement debtors/defendants bank accounts; wages vehicles; processes accounts receivable stock certificates and real properties; prepares and/or processes public notices of sale bids for sales notices of attachments notices of levy release of levy notices of modification and termination notices of bankruptcy claims of exemptions opposition to claims and third party claims to comply with court litigant or attorney instruction. Compares plaintiffs and courts documentation to civil code for consistency before execution; disburses monies after prescribed periods; returns writs to court after appropriate documentation showing completion of instruction. Prepares correspondence and/or legal forms and documents in compliance with written procedural guidelines set forth by the department. Makes notations to case files and draws the attention of the attorney or litigant to case or procedural detail. Maintains case status information and contact with interested parties; notifies litigants and/or other involved parties of case disposition. Maintains reference materials records systems status logs and/or workload statistics; sorts and stores information based on alpha numeric content or other classification method; searches for and retrieves information stored in manual and/or automated systems; purges files in accordance with established procedure.MINIMUM QUALIFICATIONSSheriff Court Services Assistant IOPTION IExperience:One year of clerical experience.OPTION IIEducation:Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences office practices business education or a closely related field to the assignment.OPTION IIIEducation: Completion of 360 hours of training from a recognized occupational training program in secretarial sciences business education or a closely related field to the assignment.Other RequirementsLicense:Possession of a valid California Drivers License is required.**Proof of education must be uploaded with application**If your education was completed outside of the United Statesyou will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).Knowledge of: General office practices and procedures; clerical work methods and techniques.Ability to: Learn to perform specialized clerical work in support of civil legal processes; learn and apply legal procedure specifics to assignment; evaluate unusual circumstances and resolve through the application of standard procedures; search for and retrieve information from manual and automated systems; prepare standard legal documents; research case status or legal procedure; prioritize own work; read and understand technical information; establish and maintain cooperative working relationships; understand and follow verbal and written directions; work under pressure and meet short deadlines; communicate effectively with people of diverse socioeconomic backgrounds and temperaments; demonstrate tact and diplomacy; maintain accurate records and document actions taken; compare names and numbers accurately; maintain confidentiality of information.Sheriff Court Services Assistant IIExperience:Six months of experience as a Sheriffs Court Services Assistant I in Riverside County or equivalent court experience.Other RequirementsLicense:Possession of a valid California Drivers License is required.Knowledge of:Forms records and document processing procedures and civil legal terminology; general clerical and technical resource materials and information sources; public information and contact techniques; the structure and functions of law enforcement and judicial system; department services and operations; office procedures; automated systems used in information storage and document preparation; interrelationship of public legal services and functions; methods of recording researching and compiling information; document preparation.Ability to:Examine documents for completeness sufficiency and conformity; process documents according to established procedures; understand legal terminology and file notations; maintain currency with changes in civil legal procedures affecting work; read and apply laws regulations and procedures; refer the public to services provided by other units departments and/or agencies; research regulations procedures and/or technical reference materials; organize and prioritize work assignments; perform civil legal clerical work independently.SUPPLEMENTAL INFORMATIONContact For more information regarding the position please contact the recruiter Joe Olivares at or via email at .APPLICATION INFORMATIONVeterans PreferenceThe County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: AccommodationsThe County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of EducationIf using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).Work Authorization RequirementApplicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.Equal Opportunity EmployerThe County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-EmploymentAll employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary PeriodAs an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General InformationCurrent County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-. Key Skills Front End,Bricklayer,KYC,Event Production,Financial Accounting Employment Type : Unclear Experience: years Vacancy: 1 Yearly Salary Salary: 38750 - 60944