Space and Facilities Coordinator College of Arts & Sciences UTK at University of Tennessee

DescriptionThe Space and Facilities Coordinator for the College of Arts and Sciences (CAS) supports the Senior Director of Space and Facilities by documenting and review of space allocations tracking project requests and handles project communications with CAS faculty and staff assembling and tracking requests for new space and managing the colleges portion of the annual space inventory.This role will support and represent CAS for project and maintenance requests in either planning design and/or construction phases and report out on progress. This role will also assist the Senior Director in updating facilities related data floor plans project reports and 5-year facilities planning for CAS. This role will represent CAS interests across approximately 40 buildings will liaise with Facilities Services UT System Capital Projects staff contractors and architects and will support site inspections.ResponsibilitiesRenovations and FacilitiesAssist stakeholders in planning pre- or post-renovation/construction moves as well as help with documentation and resolution of problems detected during the project warranty periodCoordinate with departments and Facilities Services in planning and carrying out renovations of department or college controlled rooms including laboratories studios offices and instructional labsMeet with faculty to determine the extent of needs assist with cost estimates participate in project meetings and report on progressAssist Facilities Services and departments in scheduling utility or access outages to minimize interruptions to critical research and teaching operationsTrack space database and annual space updates working with CAS departmentsAct as liaison between college/department stakeholders project managers and consultants/contractors during renovation or constructionWork with UT Emergency Management to communicate and coordinate updates to Building Emergency Action PlansAssist in the auditing and tracking of any required updates to CAS room and lab safety signageApprove key and building access requests communicate events and closures parking and game-day impacts and all other space and facilities related communications to CAS communityAssist in training and communicating to building representatives the university temporary signage and literature distribution policies inside CAS buildings.Space ManagementManage and maintain accurate space and facilities data supporting campus-wide planning; oversee space utilization analysis generate reports and administer space-related systems collaborating with departments and facilities staff to ensure data integrity and to optimize space resourcesCoordinate the college and department responses to the annual Space Survey providing training for building representatives and department staffCoordinate studies on space utilization in the college and provide recommendations on improving efficiencyIn consultation with the Sr. Director and college administrators receive and manage requests for space from departmentsCoordinate the expansion and maintenance of a CAS building document archive as well as the creation and maintenance of a CAS space management databaseConduct space audits and surveys across campus following FICM standardsGenerate reports dashboards and visualizations to support planningIntegrate space data with HR scheduling asset management and facilities systemsCoordinate with departments to document space needs and usageAssist in reviewing and analyzing departmental space requestsProvide training and support for space management softwareQualificationsRequired QualificationsEducation:Bachelors degree in engineering Architecture Planning Technical Design Building/Construction Management or related field.Experience:Minimum of two years of experience in one or more aspects of space management building maintenance renovation or construction management or project budgeting.Knowledge Skills Abilities:Strong written and oral communication skillsAbility to work collaboratively with staff faculty departmental administration and college leadershipAbility to multi-task be detail-oriented and to be self-motivatedAbility to understand building/room types and uses space management procedures and priorities in higher educationAbility to advise report and/or manage renovation and construction timetables and budgetsAbility to resolve renovation/repair/construction conflicts across process stakeholdersStrong skills with Microsoft Office SuiteAbility to understand construction/renovation planning documentsPreferred QualificationsExperience:Greater than five years of experience in the above-mentioned roles with at least two years of this experience at a higher education institution.Experience with strategic planning related to space and facilities problems.Knowledge Skills Abilities:Skill with graphics packages presentation software and web-based applications related to space and facilitiesKnowledge of Microsoft ProjectWork LocationLocation: Knoxville TNOnsiteCompensation and BenefitsUT market range:MR11Anticipated hiring range:$67000-$77500 depending on experience and qualificationsFind more information on the UT Market Range structurehereFind more information on UT BenefitshereApplication InstructionsTo express interest please submit an application with the noted below attachments.ResumeCover LetterList of 3 Professional ReferencesRequired Experience:IC Key Skills Microsoft Office,Customer Service,Organizational skills,Microsoft Outlook,Facilities Management,CMMS,OSHA,Maintenance,Filing,Administrative Experience,Property Management,Contracts Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 67000 - 77500