Human Resources Administrative Assistant at Encore Electric Career Site

Compensation: $24.00 to $27.00/hr Depending on ExperienceDEPARTMENT: HUMAN RESOURCES REPORTS TO: SENIOR HUMAN RESOURCES GENERALIST OVERVIEW: The Human Resources Administrative Assistant provides support to the human resources department. This role provides administrative support to multiple teams for varying requests which includes maintaining personnel-related documentation; providing orientation and onboarding assistance; administering miscellaneous projects; and other administrative tasks as assigned. General Responsibilities Maintain open communication lines with all working relationships Follow up to ensure items for which the job is accountable are performed Earn and maintain customers trust Uphold the core values of the organization Work well with others to accomplish the mission of the organization and of the job Specific Responsibilities Orientation and Onboarding Serve as the Encore Ambassador to create a positive first impression of Encore Electric and greets New Hires in the reception area when applicable Obtaining and scanning I-9 documents Retrieve and review background screening reports Retrieve and review drug screen and physical reports Administer oral drug test when applicable Take new hire pictures each week and upload into profile Prepare and send weekly New Hire email to include employee picture name title location and fun fact From soft and hard copy information assembles employee files and checks for accuracy taking accountability to ensure that all new hire paperwork is 100% complete and accurate before delivery to payroll for entry into systems i.e. folder and manpower checklist creation Performance Management Assist with performance management processes including but not limited to: o Following up with employees on action items o Responding to questions Benefits Audit invoices/deductions New Hire benefits packet ongoing creation to support orientation Update insurance contact lists Benefits report building as requested Talent Acquisition Update expiration dates in job postingsOpening and closing requisitions and postings Manage Talent Network applications as part of referral program External Recruitment Platform management i.e. LinkedIn Indeed Schedule interviews for recruiting team Training and Licensing Assist in training room set up Administration and project maintenance General Manage sensitive information as a confidential resource Assist with compliance labor posters as needed Learn to process voluntary separations and file related documentation Review process documents and update as needed Assist with badging requirements upon request Help to manage HR email inbox and respond to requests Review and reference Navigating Encore Electric Encores employee handbook Support People Operations Leaders (Benefits HR Talent AcquisitionTraining) with schedule requests and other administrative tasks such as expense reporting Provide front desk break and lunch coverage as directed Assist and help execute annual and bi-annual HR audit processes including I9 and general Encore process review Assist with vehicle policies and overall vehicle program as directed Assist in seasonal team initiatives and projects i.e. open enrollment activities system cleaning Relationship management pick up the phone and meet in person to build relationships across the organization Work closely with support services co-workers in the spirit of teamwork and accomplishing the goals of the department Use judgement when executing all tasks does the request meet the expectations set i.e. does the person need-to-know the information based on title and responsibility does the request align with current processes etc. Other duties as may be assigned KNOWLEDGE SKILLS AND ABILITIES: Knowledge of: Basic Human Resources principles Administration and management Customer and personal service Confidentiality Teamwork Individual styles of communication Clerical Database management Skill in: Maintaining confidential information Establishing and maintaining effective working relationships with vendors consultants management and employees Managing complex projects breaking them down to their component levels Adapting to new and changing requirements environments and/or information Active listening Effective written and oral communication sufficient to be able to elicit and communicate information and achieve understanding Reading and business writing Typing Database maintenance Accurate data entry Operating a computer including Microsoft Excel Word Outlook PowerPoint Explorer database and communication software and various websites Deductive reasoning critical thinking and problem-solving Organizing planning and prioritizing work Estimating resources needed to complete required tasks Following up until project is 100% complete PHYSICAL REQUIREMENTS: Climbing Driving Kneeling Lifting (up to 25 lbs) Sitting Standing Stooping Vision acuity (near and far) Walking REQUIREMENTS: This position requires at least one years experience in Human Resources Recruiting Benefits Training or related area. Exhibiting high professionalism and confidentiality is important. High School GED is required.Benefits of this role: Encore Electric provides excellent benefits for our employees including: medical dental and vision plans disability and life insurance employee-matched 401(k) paid time off (PTO) an employee assistance program that includes counseling legal and financial advice. Encore also provides a generous employee referral program and access to technical safety personal finance and leadership training through Encore University Encores in house training program.You will receive a monthly cell phone allowance.Applications will close for this position on: December 31 2025For questions regarding this role please contact: To request an accommodation during the application process please contact .Encore Electric Inc. is an EOE including disability/vets. Key Skills GIS,Heavy Machinery,Hardware Sales,Access Control,Fusion,Gsm Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 24 - 27