Staff Assistant at InsideHigherEd

Position Number:HR0460.00000Position Title:Staff AssistantJob Type:StaffFT/PT:Part-TimeEmployee Class Description:C3-Staff PT (ed. support)General Position Description:Responsible for a broad range of advanced clerical, secretarial, and administrative support duties for a department head or similar position.Flexible Work Arrangement:Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.Grade:2021Exemption Status:Non-ExemptPosting Number:S3664PLocation(s):Kissimmee, FL 34744 - Osceola CampusProposed Work Schedule (Please note hours subject to change based on business needs):TBDNumber of Vacancies:1Posting Start Date:12/03/2025Posting End Date:12/10/2025Open Until Filled:NoQuicklink for Posting:https://valenciacollege.peopleadmin.com/postings/41152Salary Range:$16.25 per hourDescription of Job Function:1. Supports departmental clerical activities. Performs office management functions and coordination.Description of Job Function:2. Opens, organizes, and screens mail for supervisor.Description of Job Function:3. Answers telephone, screens and refers calls, takes messages for supervisor.Description of Job Function:4. Types and edits broad range of correspondence, documents, and reports under general supervision.Description of Job Function:5. Composes and prepares responses to routine correspondence.Description of Job Function:6. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence.Description of Job Function:7. Maintains calendar and makes travel arrangements for supervisor.Description of Job Function:8. Schedules/reserves boardrooms, prepares for meetings as directed.Description of Job Function:9. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials.Description of Job Function:10. Operates standard office equipment as needed to perform tasks.Description of Job Function:11. Performs other related duties as assigned.Drivers License Requirement:Not ApplicableRequired Minimum Education:High school diploma or general education degree (GED).Other Required Qualifications:Advanced secretarial training.Progressively responsible experience involving staff assistance and advanced clerical/secretarial work.Knowledge, Skills and Abilities:Ability to use a PC, software programs, typewriter, and office machines.Ability to take and transcribe dictation.Ability to communicate effectively orally and in writing.Strong interpersonal skills.General Working Conditions:This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.