Staffing Coordinator Full-Time, Evenings at University of Chicago Medicine

Job DescriptionBe a part of a world-class academic healthcare system at UChicago Medicine Ingalls Memorial Hospital as a Staffing Coordinator in the Administrative Coordinator department. Here you will provide staffing functions to a variety of Patient Care Services departments. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area.The Staffing Coordinator role requires extensive knowledge understanding and utilization of the hospitals scheduling acuity payroll and HR compliance tracking systems. Requires excellent customer service skills due to extensive interaction with both internal and external audiences staff and leadership at all levels. The ability to follow standard work participation in managing for daily improvement understanding and complying with union requirements handling multiple tasks simultaneously in a fast-paced environment and exercising sound judgment and decision-making using prioritization skills. Essential Job FunctionsAppropriately allocates staff following union and time sensitive requirementsCommunicates staffing concerns updates changes and issues following the agreed upon Staffing Coordinator standard workFollows agreed upon Staffing Coordinator standard work and participates in managing for daily improvementFacilitates problem resolution for staff and leadership. Reviews issues and works towards a solutionUpdates maintains and submits required documents to include but not limited to daily staffing reports sick call and care companion logs agency time slip audits and maintains an orderly systemMonitors and reports on SRO performance to include but not limited to managing for daily improvement auditing of agency timecards sick logs and staffing updatesServes as MSP (Temp Agency) liaison to ensure timely and appropriate levels of useApprove agency time and attendanceTrains and orients new Staffing Resource Office employeesParticipates in special projects as requestedPerforms other duties assignedMay cross train to perform payroll dutiesResponsible for staffing office activities when Manager is off siteRequired QualificationsMotivated individual with a customer focus approach toward internal as well as external customersHigh school diploma or equivalentStrong customer service organizational written communication and problem-solving abilitiesExcellent interpersonal skills required due to extensive interaction with various internal departments external vendors staff and leadership at all levels. Able to foster a positive working environmentDemonstrated ability to exercise judgment make independent decisions and assume responsibilityDemonstrate ability to learn new systems and office equipmentProficiency needed in Microsoft Word and ExcelDemonstrate ability to handle large volumes of work expeditiously meet deadlines and work under pressureMust have a professional demeanor be able to work independently as well as part of an effective team and take initiative in following all tasks to completionPreferred QualificationsBachelors degree in a health-care related fieldOne to two years staffing experience and two to three years progressively responsible administrative experience in an academic or hospital environmentFamiliarity with scheduling and acuity Information SystemsKnowledge or familiarity of medical terminologyPosition DetailsJob Type/FTE: Full-Time (1.0 FTE)Shift: Evenings- 8 hour shiftsWork Location: OnsiteUnit/Department: Administrative CoordinatorsCBA Code: Non-UnionWhy Join UsFor nearly a century Ingalls Memorial has pioneered sophisticated clinical care and developed the areas most convenient network of comprehensive outpatient centers all dedicated to improving the health and wellbeing of the community. Now partnered with UChicago Medicine we have expanded our network of expert physicians convenient facilities and scope of service to speed your healing process and help navigate your path to wellness. A skilled Medical Staff and talented employees dedicated to prevention diagnosis treatment and rehabilitation of illness and injury provide a firm foundation for our reputation for quality. To accomplish this we need employees with passion talent and commitment with patients and with each other. Were in this together: working to advance medical innovation serve the health needs of the community and move our collective knowledge forward. If youd like to add enriching human life to your profile UChicago Medicine Ingalls Memorial is for you. Here at Ingalls were doing work that really matters. Join us!UChicago Medicine Ingalls Memorial is growing; discover how you can be a part of this pursuit of excellence at:Ingalls Career OpportunitiesUChicago Medicine Ingalls is an equal opportunity employer. We evaluate qualified applicants without regard to race color ethnicity ancestry sex sexual orientation gender identity marital status civil union status parental status religion national origin age disability veteran status and other legally protected characteristics.As a condition of employment all employees are required to complete a pre-employment physical background check drug screening and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.Compensation & Benefits OverviewUChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.Required Experience:IC Key Skills Abinitio,Administration And Accounting,Android,Bid Management,Inventory Management,Embedded C Employment Type : Full-Time Experience: years Vacancy: 1