Subcontract Admin, Spec I (TS/SCI with CI Polygraph Clearance Required) at Fluor

Fluor Contract Management Role

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you're invited to apply for this role.

Fluor is a leading government contractor with a proven track record of delivering high-value technical solutions around the world to U.S. government agencies such as the DOE, NNSA, the Department of Defense and the Intelligence Community.

Job Description

This position provides contract management activities on Fluor projects or as service contract manager on individual Fluor service contracts. This role assures compliance with all statutes, regulations, and contract terms and conditions. The position requires the contract manager to report to project, department and company leadership on the health of the assigned project(s); participate in developing and approving contracting strategies directly reporting through an intermediate senior contract manager. The individual will review and approve contract awards within their delegated authority, generally for mid to large contracts. Duties includes, but not limited to:

• Manage multiple service subcontracts status and project subcontracts for multiple locations
• Support trainings on subcontracts processes for new Project Managers & program leadership
• Coordinate with legal representatives on terms and conditions exceptions or issues presented by subcontractors
• Collaborate with safety/ESH team on proper processes for subcontractor safety approval
• Conduct Peer reviews on subcontract files for anything over $150,000.00
• Support Weekly corporate meetings with Supply Chain manager
• Assist Project Controls on project processes and brief project managers
• Organize service contracts to ensure timely co-termination
• Administer moderately large and complex contracts
• Negotiate contract terms and conditions, ability to analyze commercial sections of proposals and technical proposal evaluations, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)
• Participate in proposal development activities including preparation of required proposal response, develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client
• Perform contract management post-award activities through evaluating and status of contractors' productivity, schedule adherence, contract change management, invoicing and claims avoidance
• Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations
• Other duties as assigned

Basic Job Requirements

Accredited four (4) year degree or global equivalent in applicable field of study and one (1) year of work-related experience or a combination of education and directly related experience equal to five (5) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements

Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors

Job related technical knowledge necessary to complete the job

Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines

Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

Must have an active (or ability to obtain) TS/SCI with CI Polygraph Clearance

U.S. Citizen

Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements

Interface with all levels of the project team and be able to represent and interface with all levels of internal and/or external management and corporate organization persons; conduct meetings with interfacing disciplines in the support of scope or commercial term development

Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices, and supporting documents in a timely manner

Provide consultative analytical, and contract management support in the area of Contract Management for the project management, project controls, and construction management leadership and other senior leaders as required but generally reporting through a senior contracts manager

Protect the Company's interests by enforcing warranties, mitigating risk, and providing oversight to project contract management teams with oversight from a senior contracts manager

Ensure timely payment of contractors

Manage contract processes to avoid claims and participate in the equitable settlement of claims

Perform Contractor resource survey Review contracts project set-up

Develop standard contract templates for a project, prepare Project Contract Procedures, and provide input to Project Final Report

Coordinate the timely issue/distribution/response of documents to the Contractor

Coordinate/maintain control of Site Instructions

Maintain a working knowledge of the Company's Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Fluor University training, and the use of Fluor's knowledge management portals and communities

Preferred Qualifications

Advanced degree such as Masters in Business Administration

Strong understanding of contracting principles and legal terms and conditions

Experience with administering the Request for Proposal/Request for Quotation (RFP/RFQ) process for contractors on heavy industrial construction projects

Experience with government contracts for Government Group

Extensive experience and knowledge in contract formation and contract administration required

Strong working knowledge of Contract Law

Experience in accurately formulating multiple compensation structures including, but not limited to, reimbursable cost, lump sum, and unit price

Experience in work change and claims evaluation and negotiation

Ability to create Project Specific Contract Terms and Conditions by flowing down terms from the Prime Contract

Experience working with Project Management, Engineering, and Construction to develop a sound Project Execution Plan and Contract Plan

Experience in the Team Contract Management approach to contracting which includes each department being responsible for a portion of the RFP/Contracting process

Experience in formulating strategies for individual contracts

Excellent communication skills

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates: Must be authorized to work in the country where the position is located.

Salary Range: $53,500.00 - $99,500.00