Support Staff (Office Specialist 2) at State of Oregon

Initial Posting Date: 12/11/2025Application Deadline:12/21/2025Agency:Department of Human ServicesSalary Range:$3429 - $4622Position Type:EmployeePosition Title:Support Staff (Office Specialist 2)Job Description:The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups women individuals with disabilities veterans LGBTQIA2S community members and others to help us achieve our vision of a diverse and inclusive community.Opportunity awaits!Do you love helping people and keeping things organized Join a team that values your attention to detail and your heart for service! Apply today for this Support Staff (Office Specialist 2) and be the connection that helps our communities access vital services. Summary of DutiesAs a Support Staff you will:Serve as the first point of contact at the front desk by answering phones greeting visitors and directing clients to appropriate staff or community resources.Perform data entry and administrative tasks in systems such as ONE and MMIS including uploading documents scheduling appointments and issuing EBT and medical cards.Assist clients and providers with completing applications verifying documentation and answering questions about available programs and services.Maintain and update provider records process background checks and support the Provider Time Capture (PTC) system to ensure accurate and timely payments.Monitor and maintain office supplies equipment and state vehicles; coordinate repairs and track usage of state-issued devices.Process financial transactions including receipting payments entering authorizations and resolving issues related to checks and benefits.Support additional administrative functions such as mail processing NVRA and RMSS reporting and providing backup coverage to other district offices as needed.Minimum Qualifications A valid drivers license and acceptable driving record are required for this position. Two years of general clerical experience that includes keyboarding word processing or other experience generating documents. OrAn associate degree in any field. OrAn equivalent combination of education and experience.Essential AttributesWe are looking for candidates with:Experience accurately handling large volumes of work in fast-paced environments with tight deadlines.Experience being adaptable and staying effective in constantly changing work settings.Experience explaining complex information in a clear and understandable way.Experience using computer systems to manage and process information.Working Conditions Duties for this role will be performed in an office setting.The work schedule is Monday to Friday 8 am to 5 pm PT with possible fluctuations based on service needs.Occasional travel is required for attending meetings trainings conducting work in the community and supporting work in other offices as needed.You may interact with individuals experiencing trauma or emotional distress. There may be times when individuals have difficulties with managing their emotional responses.You may meet situations requiring quick decision-making to ensure your safety or the safety of others.Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.Your application materials are used to determine your starting salary range. Please ensure that all education and experience you would like considered are included in your application materials. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application. You can attach multiple files in this area at once.The State of Oregon does not request or require your age date of birth attendance or graduation dates from an educational institution during the application process. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position please be prepared to provide verification of your completed education before moving forward in the hiring process.Artificial Intelligence (AI) Usage: The use of outside resources such as Artificial Intelligence software during applicant skill assessments examinations and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.Background Checks and Requirements If selected as a finalist we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information. The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.BenefitsODHS Employee Resource Group communities that promote shared learning.Cost of Living Adjustments.Annual salary increases (until you reach the top of the listed salary range).Amazing benefits package.Possible eligibility for the Public Service Loan Forgiveness Program.Employment Preference Veterans preferenceVeterans and Oregon National Guard preference:Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information please visit Veterans Resources.General Information This is a permanent full-time position and is represented by the Service Employees International Union (SEIU). This recruitment may be used to fill future vacancies in the same classification.Contact Information Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA) and application or Job-specific questions.Please include the job requisition number: REQ-191918.Recruiter: Amanda Alvarado.Email: Phone (call or text): .Required Experience:Staff IC Key Skills Agency,Customer Service,General Services,Fire And Safety Engineering,Corporate Recruitment,Android Development Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 3429 - 4622