Talent Acquisition Coordinator at Motive Companies

Details:The Talent Acquisition Coordinator supports the full life cycle of recruiting with a strong focus on sourcing talent managing job postings screening candidates and coordinating interviews. This role partners closely with HR and hiring managers to deliver a seamless and positive candidate experience from initial outreach through onboarding. Details: Essential Duties:1. Recruiting Coordination & Scheduling (40%)* Manage interview calendars and scheduling for hiring managers and candidates.* Coordinate phone screens virtual interviews and on-site interviews.* Oversee all interview logistics and communication.* Arrange candidate travel or accommodations when needed.2. Candidate Sourcing & Job Posting (30%)* Post and maintain job openings across career boards social platforms and university networks.* Source passive and active candidates using online tools and databases.* Review incoming resumes and applications identifying qualified candidates for hiring teams.3. Candidate Communication (15%)* Conduct initial phone screens to assess qualifications and interest.* Serve as the primary contact for candidates throughout the interview process.* Provide timely updates and professional follow-up to all applicants.4. Onboarding Support (10%)* Assist HR with new hire onboarding activities.* Prepare offer letters and new hire documentation.* Ensure background checks and other pre-employment requirements are completed.* Coordinate first-day logistics to create a smooth welcoming start for new employees.5. Additional Responsibilities (5%)* Support HR administrative tasks reporting and ad-hoc projects.* Maintain accurate confidential records in the HRIS or applicant tracking systems.* Stay current on internal platforms processes and calendars.* Perform other duties as needed.Relevant Work Experience:* 2 years in recruiting coordination HR administration or a fast-paced administrative role.* Ability to manage confidential information with professionalism and discretion.* Proficiency in Microsoft Office Suite (Word Excel Outlook SharePoint).* Strong ability to build and maintain effective partnerships with hiring managers and recruiters.* Experience supporting employer branding through job postings and candidate outreach.Preferred Qualifications:* Experience managing candidate pipelines within an ATS or HRIS including data accuracy and timely updates.* Hands-on experience with a variety of ATS or HRIS platforms.* Background in proactive sourcing on platforms such as LinkedIn.* Understanding of employment laws and hiring best practices.* Experience with QuickBase is a plus.Pay: $36-$40/hrRequired Experience:IC Key Skills Illustration,Defence,HVAC,AJAX,Drafting,Customer Development Employment Type : Full-Time Department / Functional Area: Administration Experience: years Vacancy: 1 Monthly Salary Salary: 36 - 40