Thesis and Dissertation Associate at Illinois State

Thesis and Dissertation AssociateJob no: 521060Work type: On CampusLocation: Normal IllinoisDivision Name: Academic AffairsDepartment: Graduate SchoolJob SummaryThe Thesis and Dissertation Associates role is to complete formatting checks for thesis and dissertation submissions each semester and provide students and committee members with feedback of required corrections to adhere to Graduate School and University guidelines. This position is also responsible for maintaining accurate records related to student progress milestones providing workshops on the thesis/dissertation process and processing final submission of thesis and dissertation documents. This individual will provide support to students and faculty by serving as the point of contact for thesis and dissertation related questions.Additional InformationThe Graduate School fosters high quality graduate education at Illinois State University through strategic leadership and administration providing services for students and faculty and serving as a valued resource to the greater University community. Illinois State University is classified as a Carnegie Doctoral/Research institution.University Benefit Highlights:- Insurance benefits including health dental vision and life- Retirement and supplemental retirement planning options- Tuition waiver benefits available to staff as well as their eligible dependents- Paid holiday/administrative closures during Thanksgiving and Winter Breaks- Paid benefit timeFor more University Benefit information: regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here Rate / Pay Rate$20.61 - $24.78 per hour combined with an excellent benefit packageRequired QualificationsBachelors or equivalent degreeKnowledge of APA and MLA style formatsExtensive understanding of the creation and editing of all sections of advanced research papers charts and graphs using WordAdvanced computer knowledge and skills including working with Word Excel and database softwareExcellent organizational skills with the ability to carry out projects and daily assignments in a timely efficient accurate and independent mannerExperience with managing several projects at once with coinciding deadlines.Preferred QualificationsExcellent oral and written communication using correct grammar correct spelling and mature and professional styleStrong customer service and interpersonal skills and the ability to work with faculty students and the public under pressureAbility to work with interruptions in a multi-functional officePrompt reliable and professional at all timesDetail orientedAbility to handle sensitive documents with discretion and judgmentWork Hours8:00am-4:30pm Monday through FridayFunctional ExpectationsMust be able to complete the following with or without a reasonable accommodation:Effectively communicate on a daily basis.Remain at a workstation for extended periods.Proposed Starting DateFebruary 2026Required Applicant DocumentsCover LetterPlease Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on ApplyOptional Applicant DocumentsTranscripts - See Special Instructions to Applicants for additional optionsCertification of Retirement AnnuityPlease Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on ApplySpecial Instructions for ApplicantsApplicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however it will be converted to a full-time equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. To be eligible for Veterans Preference points on the exam appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline. Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:Fax: 309.438.0011 Attn: Kira Shelton Address: Illinois State University Human Resources Campus Box 1300 Normal IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position you will receive a score calculated based on your education and experience and your name will be placed on the active employment register by exam score. After the application deadline the names within the top three scores will be referred to the department for interview.Contact Information for ApplicantsKira SheltonHuman ResourcesImportant Information for ApplicantsThis position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.If you are having difficulty accessing the system please call Human Resources at .Application Opened: 12/03/2025 01:55 PM CSTApplication Closes: 01/04/2026 11:55 PM CST WhatsappFacebookLinkedInEmail AppSend me jobs like theseWe will email you new jobs that match this search.Great we can send you jobs like this if this is your first time signing up please check your inbox to confirm your subscription.The email address was invalid please check for errors.You must agree to the privacy statementThesis and Dissertation AssociateOpened12/03/2025 Closes01/04/2026 DepartmentGraduate SchoolThe Thesis/Dissertation Associate in the Graduate School is responsible for ensuring final thesis and dissertation submissions meet appropriate formatting Graduate School and University guidelines and supports students and faculty through the process.Current OpportunitiesThesis and Dissertation AssociateOpened12/03/2025 Closes01/04/2026 DepartmentGraduate SchoolThe Thesis/Dissertation Associate in the Graduate School is responsible for ensuring final thesis and dissertation submissions meet appropriate formatting Graduate School and University guidelines and supports students and faculty through the process.Required Experience:IC Key Skills Business Intelligence,Category Management,Drawing,Electrical Controls,Academics,Graphics Design Employment Type : Hourly Experience: years Vacancy: 1 Hourly Salary Salary: 20 - 24