Title IX Administrative Assistant at InsideHigherEd

Title IX Administrative AssistantJob No: 537916Work Type: Full TimeLocation: Main Campus (Gainesville, FL)Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Legal/Audit Services/ComplianceDepartment: 22020000 - GN-UNIVERSITY COMPLIANCEJob Description Classification Title: Administrative Assistant IIClassification Minimum Requirements: High school diploma or equivalent and four years of appropriate experience or an equivalent combination of education and experience.Job Description: Inbox, Communication Triage and Administrative Support Check the Title IX inbox throughout the day and triage communications based on urgency and content. Respond to general inquiries by phone or email and forward messages to appropriate staff. Conduct phone triage by screening calls and directing individuals to the correct office or staff member. Provide administrative support to the Title IX Coordinator by receiving email updates and documenting relevant notes in Maxient. Conduct outreach to campus departments to schedule meetings or gather needed information. Serve as a witness at Title IX staff member request as needed during a difficult or emotional interaction. Case Support and Documentation Create Maxient cases under the direction of Title IX staff and upload documents, forms, and communication records. Request and track internal and external reports and ensure proper documentation in Maxient. Maintain accurate organization of case files using established office procedures. Assist with pulling public records from Maxient for review by the Title IX Coordinator before release. Add case notes based on provided information and ensure data is complete and accurate. Reporting, Data and Hearing Coordination Pull data from Maxient to support routine reporting needs. Prepare basic reports or summaries as requested. Assist with the coordination of hearings by scheduling Zoom meetings, admitting and removing participants, and ensuring smooth logistical support. Support staff by preparing materials needed for hearings, meetings, or compliance reviews. Commensurate with education and experienceRequired Qualifications: High school diploma or equivalent and four years of appropriate experience or an equivalent combination of education and experience.Preferred: Experience working in Title IX, compliance, student conduct, higher education or human resources environment Customer service experience in settings involving confidential or sensitive information Proficiency in Microsoft Office Suite, especially Outlook, Excel and Word Experience with data entry, data organization and basic report generation Familiarity with Maxient or other case management or recordkeeping systems Ability to manage detailed documentation with accuracy and strong attention to detail Experience coordinating meetings or events, including virtual platforms such as Zoom Comfort working in environments involving sensitive or sexually-natured content related to misconduct reports Special Instructions to Applicants: In order to be considered, application, resume and cover letter must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.Health Assessment Required: No Applications Close: 15 December 2025To apply, visit https://explore.jobs.ufl.edu/en-us/job/537916Our Commitment:The University of Florida is an Equal Employment Opportunity Employer.Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.Copyright ©2025 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-f8da7a7fc248b940830101c7dbd1ce28