Title IX Administrative Assistant at University of Florida

Classification Title:Administrative Assistant IIClassification Minimum Requirements:High school diploma or equivalent and four years of appropriate experience or an equivalent combination of education and experience.Job Description:Inbox Communication Triage and Administrative SupportCheck the Title IX inbox throughout the day and triage communications based on urgency and content.Respond to general inquiries by phone or email and forward messages to appropriate staff.Conduct phone triage by screening calls and directing individuals to the correct office or staff member.Provide administrative support to the Title IX Coordinator by receiving email updates and documenting relevant notes in Maxient.Conduct outreach to campus departments to schedule meetings or gather needed information.Serve as a witness at Title IX staff member request as needed during a difficult or emotional interaction.Case Support and DocumentationCreate Maxient cases under the direction of Title IX staff and upload documents forms and communication records.Request and track internal and external reports and ensure proper documentation in Maxient.Maintain accurate organization of case files using established office procedures.Assist with pulling public records from Maxient for review by the Title IX Coordinator before release.Add case notes based on provided information and ensure data is complete and accurate.Reporting Data and Hearing CoordinationPull data from Maxient to support routine reporting needs.Prepare basic reports or summaries as requested.Assist with the coordination of hearings by scheduling Zoom meetings admitting and removing participants and ensuring smooth logistical support.Support staff by preparing materials needed for hearings meetings or compliance reviews.Commensurate with education and experienceRequired Qualifications:High school diploma or equivalent and four years of appropriate experience or an equivalent combination of education and experience.Preferred:Experience working in Title IX compliance student conduct higher education or human resources environmentCustomer service experience in settings involving confidential or sensitive informationProficiency in Microsoft Office Suite especially Outlook Excel and WordExperience with data entry data organization and basic report generationFamiliarity with Maxient or other case management or recordkeeping systemsAbility to manage detailed documentation with accuracy and strong attention to detailExperience coordinating meetings or events including virtual platforms such as ZoomComfort working in environments involving sensitive or sexually-natured content related to misconduct reportsSpecial Instructions to Applicants:In order to be considered application resume and cover letter must be submitted by 11:55 p.m. (ET) of the posting end date.This position is eligible for Veterans preference. If you are claiming Veterans preference please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veterans Preference Pagefor more specific information.Health Assessment Required:No Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1