Grants Specialist at Sanctuary for Families, Inc.

ABOUT USSanctuary for Families is New York’s leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City.POSITION OVERVIEWThe Grants Specialist is responsible for overseeing their own portfolio of Foundation and Corporate funders and will support the other Institutional Giving team members in writing and submitting high quality report and proposal packages. In addition, this individual will have primary responsibility for crucial team functions such as financial reporting, deadline tracking, and preparing applications in response to government RFPs, including liaising with many external partners to establish and document partnerships.RESPONSIBILITIESManage a portfolio of 10-20 foundation & corporate funders, including preparing high-quality reports and proposals and cultivating relationships through regular stewardshipImplement moves management best practices to drive strategic growth of Institutional portfolioPrepare reports and proposals for the broader Institutional Giving Team private portfolio of 60 private funders, including writing, project planning, information gathering and key attachmentsOversee the financial tracking and reporting of the $4M Institutional Giving portfolio, including monthly reconciliation within the Development Department and quarterly financial forecasts and cash flow reports to the Finance DepartmentAssist with preparing and submitting government funding applications in response to Request for Proposals (RFPs) issued by relevant City, State, and Federal agencies. This includes drafting narrative as well as project management, creating timelines, preparing and compiling attachments, and coordinating with staff across the agency as well as external partners (nonprofit and governmental) to ensure timely submission.Manage the Institutional Giving calendar of proposal and reporting deadlines to ensure timely submission and appropriate follow-up for current funders and new prospects. This may include creating new procedures and strategic use of project management tools.Oversee grant awards processing, including recording pledges/awards, revenue received, and generating timely acknowledgement lettersConduct prospect research: identifying new funding prospects and RFPs; preparing reports and making recommendations on promising donors; and maintaining organized research filesLiaise with Sanctuary program, data/evaluation, and finance staff to gather information for proposals and reportsAssist the team as needed to ensure meticulous, complete proposal and report packagesThoroughly document proposal/report submission, donor cultivation notes, etc. in Raiser’s Edge databaseOther ResponsibilitiesPerform any other department or agency-related duties or special projects as neededWork closely with all members of the 13-person Development & Communications Department to ensure synergy in fundraising effortsSupport communication with Board of Directors, private foundations, corporations, elected officials, and community partnersManagement Responsibilities Support Senior Manager of Institutional Giving in coordinating summer interns & other volunteers as neededOrganizational Relationships:This individual will need to interface with internal and external stakeholders at all levels of the Sanctuary organizational chartIn particular, this individual will work most closely with the Development team, Contract Management/Finance teams, and Data, Impact, & Evaluation TeamThis position will regularly meet with and request information from direct program staff agency wide (particularly for programs that have higher percentages of private funding)Importantly, the Grants Specialist will also need to interact regularly with agency Executive and Senior leadershipThis role will also require occasionally communicating with members of the Board of Directors as well as key donors and Sanctuary stakeholdersThe Grants Specialist will also be equipped with knowledge of government grants and contracts to meet with public officials such as City Council members and staff, concerning funding requests Education, Training, and ExperienceBachelor’s degree or relevant work experience requiredMinimum 2-4 years of nonprofit experience preferred, ideally in a development roleKnowledge and SkillsExcellent organizational skills and attention to detailExceptional writing and proofreading skillsFamiliarity with nonprofit fundraisingBasic knowledge of nonprofit budgeting, including how to analyze a budgetFamiliarity with researching institutional funders and key criteria for identifying strong prospectsResearch and analytical skillsAbility to multi-task, prioritize effectively, and meet competing deadlinesAbility to work independentlyStrong interpersonal skills, judgment, diplomacy, and ability to interact in a professional manner with a wide range of internal and external collaborators at all levelsCreativity and comfort with proposing new ideasProficiency in Microsoft Office SuiteFamiliarity with Raiser’s Edge NXT and/or fundraising CRMsKnowledge and/or interest in learning about gender-based violence, trauma, poverty, human services, and advocacyCommitment to social justice and the mission and goals of Sanctuary for FamiliesBudgeted Salary: Annualized base salary $61,509 - $ 67,945 per year ($33.80 - $37.33 per hour); based on experience pursuant to wage scale in accordance with collective bargaining agreementWork position is Full-time (standard 35 hours/week); Hourly/Non-ExemptWork schedule is currently hybrid; must be able to meet job location schedule obligationsBenefits:    Health, Dental and Vision Insurance     Employer-paid life insurance     Employer retirement contribution    Paid time off (Holidays, Vacation, Personal, Sick)    Generous Leave Policy    Flexible spending account / Health savings account    Student loan assistance    Tuition reimbursement program    Gym reimbursement program      Wellness program and rewardsSanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws.Survivors of gender-based violence are strongly encouraged to apply.