UNIV Administrative Coordinator II University Risk Management, Workplace Health and Safety at Medical University of South Carolina

Job Description SummaryThe Business and Administrative Coordinator II supports the University Risk Management Workplace Health and Safety (URMWHS) department by coordinating executive-level reporting regulatory documentation and day-to-day administrative operations under the direction of the URMWHS Director. This position compiles and maintains complex data and performance reports for institutional and regulatory compliance; coordinates scheduling meetings on-call assignments and departmental communications; and manages accurate recordkeeping and data entry for safety and compliance programs. The coordinator also assists with basic fiscal tasks such as processing purchase orders invoices and timekeeping reports to ensure accuracy and adherence to MUSC policies. Through strong organization attention to detail and effective communication this role supports the efficient and compliant operation of the URMWHS department.EntityMedical University of South Carolina (MUSC - Univ)Worker TypeEmployeeWorker Sub-TypeClassifiedCost CenterCC002419 University Risk ManagementPay Rate TypeSalaryPay GradeUniversity-06Pay Range47588.00 - 67817.00 - 88047.000Scheduled Weekly Hours40Work ShiftJob Description35% - Provides executive level reporting and operational support to the University Risk Management department with regards to all MUSC and MUSC Health System activities. Prepares maintains and tracks executive level data and reports for URM performance and federal state accreditation or regulatory compliance as requested by the URM Director and/or Business Manager in support of MUSC and MUHA and MUSCP shared service agreements and budgeting. Reporting will include but is not limited to Environment of Care Quarterly reports for CTM Injury/Illness (BBP MSD injuries Slip/Trip/Fall Struck Laceration Eye Patient Behavioral Other) Construction Fire and Life Safety (Permitting Fire Drills Haz Mat (Dosimetry Badges Sharps Storage) Care Team Member Safety Committee Bi-Monthly reporting regarding Ergonomics Indoor Air Quality and CTM Injury/Illness Infection Prevention and Control Quarterly reporting Bloodborne Pathogen Exposure Committee Monthly reporting and Executive Level reporting as needed.20% - Works with the URM Director to audit and process departmental invoices in a timely manner. Sends out quarterly semi-annual and/or annual invoices to customers. Prepares purchase orders interdepartmental transfers and advises manager if payments are not received in a timely manner. Manages department expenses when state credit card is used keeping receipts and forwarding information to URM P-Card Liaison. Responsible for purchasing supplies and equipment for the department.20% - Under the direction of the Business Manager will be responsible for the day to day administrative operations for the University Risk Management department. Administrative duties include scheduling meetings taking meeting minutes processing incoming and outgoing mail creating and distributing the monthly trouble call calendar; updating the Simon On Call Paging department schedule monthly and as needed; answering telephone and dispatching trouble calls and emergency response activities to staff members using the telephone or Simon Paging system15% - Record keeping and data entry for the department. Ensures all department files and records are organized accurate and readily accessible to URM staff. Responsible for department data entry and report generation to include but not limited to entering fit testing records into Epic preparing presentations submission of monthly vehicle mileage logs and managing equipment inventory using fixed assets number tracking system.10% - Responsible for auditing and managing reporting for bi-weekly and monthly KRONOS hours for approximately 25 employees in a timely manner for the URM Department to include University and Hospital employeesAdditional Job DescriptionMinimum Requirements: A high school diploma and five years relevant experience in business management public administration or administrative services; or a bachelors degree and three years experience in business management public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)If you like working with energetic enthusiastic individuals you will enjoy your career with us!The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program please click here: Experience:IC Key Skills Business Development,Anti Money Laundering,Jdbc,Cement,Administration Support,Analytics Employment Type : Full-Time Experience: years Vacancy: 1