University Library Specialist, Acquisitions & Discovery at InsideHigherEd

Posting Number:PG194389EPInternal Recruitment :YesWorking Title:University Library Specialist, Acquisitions & DiscoveryAnticipated Hiring Range:$63,594Work Schedule:University Business hours are Monday - Friday 8AM - 5PM. The Libraries supports flexible work arrangements based on departmental and operational needs. This position will require frequent onsite work. Exempt position.Job Location:Raleigh, NCDepartment :LibrariesAbout the Department:The NC State University Libraries supports and enables research and learning by providing collections, services, spaces, and technologies for the NC State community and its partners. The Libraries’ Strategic Plan describes our mission and goals, which are aligned with those of the university. They include welcoming and engaging the whole university community; empowering students for a lifetime of success and impact; supporting research, scholarship, innovation, and collaboration; fostering entrepreneurial thinking and problem-solving; and expanding our engagement with individuals and communities across North Carolina. We carry out this work in an atmosphere where all individuals are welcomed, valued, and respected. The library system consists of the D. H. Hill Jr. Library, the James B. Hunt Jr. Library, and branch libraries for design, natural resources, and veterinary medicine. For more information about the Libraries, please see http://www.lib.ncsu.edu/aboutthelibraries/The Acquisitions & Discovery (A&D) department supports the teaching and research program of the University by providing searchable metadata for the more than 3.5 million volumes and 110,000 print and electronic journal subscriptions purchased by the NC State University Libraries, thus preserving and making accessible the intellectual content of the library’s collections. The Monographs unit is one of three units within the Acquisitions & Discovery department. The main focus of Monographs within the department is to serve as a highly skilled task force to acquire, receive, describe and deliver monographic materials in all formats to facilitate use of, and access to, the library’s collections. The monographs unit creates and maintains bibliographic, financial (purchase order, invoice, PCard receipts), technical, and online data in the library’s integrated library system (ILS), university financial system, electronic resource management system, and related knowledge bases and vendor systems.Wolfpack Perks and Benefits:As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.What we offer:Medical, Dental, and VisionFlexible Spending AccountRetirement ProgramsDisability PlansLife InsuranceAccident PlanPaid Time Off and Other Leave Programs12 Holidays Each YearTuition and Academic AssistanceAnd so much more!Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.Essential Job Duties:The University Library Specialist applies technical, metadata, and data skills to support the increasingly complex responsibilities of monographic acquisitions and management for the Monographs Unit as well as the Acquisitions & Discovery department and the Libraries as a whole. This position assists with the acquisition, receipt, bibliographic control, and delivery of materials in all formats to facilitate use of, and access to, the library’s collections. This position oversees the workflow of the monographs unit, managing and supervising four full-time staff and participating in the hiring and performance management of staff. The Specialist develops, delivers, and supports training and documentation for unit workflows and procedures.The University Library Specialist oversees monographic library acquisitions ordering, invoicing, and receiving processes for materials in all formats, and collaborates with librarians to ensure licensing of electronic resources. The Specialist handles complex ordering and receiving tasks and provides support for other Unit staff in these areas. The Specialist supports resource discovery and access by coordinating the cataloging for monographic resources in all formats and languages. The Specialist coordinates electronic resource package work for the Libraries, including title list reconciliation processes, data quality control, cleaning and standardization, and vendor and agent communication. This position facilitates partnerships and communication with internal library departments (Access Services, Collections & Research Engagement, Finance & Business, Preservation) and external University units (Procurement & Business Services).This is an internal posting for current NC State permanent and temporary employees, and candidates with RIF priority.Other Responsibilities:Other duties as assigned.Minimum Education and Experience:Bachelor’s degree and one year of experience in a library or in archives or records management ORHigh school diploma or equivalency and five years of experience in a library or in archives or records management OREquivalent combination of training and experienceAll degrees must be received from appropriately accredited institutions.Other Required Qualifications:Experience with acquisitions practices and/or budget managementAbility to interpret and apply complex rules for description and accessComputing skills, including familiarity across operating systems and fluency with all office applicationsAttention to detail, time-management, problem solving, project management, and organizational skillsAbility to communicate clearly and knowledgeably and provide high service standards in all interactions (in person, by telephone, via e-mail or online)Ability to foster an environment of belonging and well-beingAbility to work creatively and independently, as well as part of a team, including the ability to establish and maintain effective work relationshipsAbility to locate, analyze, and interpret data contained in complex online systemsDemonstrated ability to identify, assess and correct data inconsistencies, inaccuracies, and missing data to ensure data reliability and integrity across systems and applicationsUnderstanding of the current information resource needs of clients in a college/university settingPreferred Qualifications:Bachelor’s degreeSupervisory experienceExperience with data management (acquisitions or bibliographic) using an integrated library system (ILS) and/or electronic resource management system (ERMS), content management system, and knowledge base or MARC record serviceFamiliarity with financial reporting and relational databasesRequired License(s) or Certification(s):N/AValid NC Driver's License required:NoCommercial Driver's License required:NoJob Open Date:12/12/2025Anticipated Close Date:Open Until FilledSpecial Instructions to Applicants:Please complete the required application fully and attach a cover letter, resume, and contact information for four (4) current professional references.This is an internal posting for current NC State permanent and temporary employees, and candidates with RIF priority.Position Number:00102831Position Type:EPS/SAAOFull Time Equivalent (FTE) (1.0 = 40 hours/week):1.0Appointment:12 Month RecurringMandatory Designation - Adverse Weather:Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events:Non Mandatory - Emergency EventDepartment ID:250101 - LibrariesEEO:NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.