Waushara County Administrative Assistant at University of Wisconsin Madison

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.Job Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Summary:As part of UW-Madison Division of Extension Waushara County this position provides clerical secretarial and customer/client support for the department. This position supports Extension Educators and works under the direct supervision of the Area Extension Director. Additionally this position provides support to educational program delivery for educators affiliated with Waushara County Extension including the 4-H Program community development regional agriculture--livestock and regional agriculture--crops.This position serves as the first point of contact for individuals and groups providing basic organizational information via phone in person and through other communication mediums including website maintenance. This position will order supplies; process invoices payment of vouchers bills; and verify all accounting records in accordance with county and state policies and procedures. Collaboration with local colleagues to promote a positive office environment and share resources is a must!County LocationThe main office for this position is located in Wautoma WI and the primary programming focus is Waushara County.In PersonIt is anticipated this position requires work be performed in-person onsite at a designated campus work location.Physical RequirementsAbility to navigate office environment - front desk supply access making copiesAbility to lift 25 pounds without assistanceKey Job Responsibilities:Schedules logistics and secures resources for meetings conferences travel and work unit operationsSends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervisionCollects analyzes and prepares various communication materials from established sources utilizing technology mediumsSubmits invoices and tracks other budgetary items via county systemsServes as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entitiesMaintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and proceduresDepartment:UW-Madisons Division of Extension serves the people and communities of Wisconsin by addressing local statewide and national issues improving lives through research-based education fostering partnerships and action and facilitating positive impacts.Compensation:The minimum annual (12 months) starting hourly rate for the position is $18.36/hour but is negotiable based on experience and qualificationsThis is an 80% FTE part-time position. The person hired can expect to work 32 hours per week.BenefitsEmployees in this position can expect to receive benefits such as generous vacation holidays and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( Qualifications:Working knowledge of modern office practices and proceduresEffective word processing computer technology data base/file management accounting/bookkeeping and web publishing skills.At least two years of experience working with Microsoft Office suite and Google suite.Ability to establish and maintain effective working relationships.Ability to effectively meet with and support public audiences/customers.Ability to maintain appropriate confidentiality.Ability to maintain regular attendance and punctuality.Preferred Qualifications:At least 3 years of increasingly responsible office and/or related experience in an educational related fieldAt least 2 years of experience with Extension programming and audiences including 4-H community development and agriculture in Waushara County.Education:Required EducationHigh School Diploma or equivalentPreferred EducationTechnical business school or college course work in office practices and administration preferredHow to Apply:We are eager to learn more about how your experience and passion may align with this position. To begin the application process click the apply now button. You will be prompted to upload the following documents:ResumeLetter of Qualifications (cover letter)Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.For additional guidance and resources on how to tailor your application materials to the job posting please click note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.The application deadline is 11:59pm on Sunday December 21 2025.Contact Information:Pat WagnerInstitutional Statement on Diversity:Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.The University of Wisconsin-Madison is an Equal OpportunityEmployer.Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department. Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Experience: years Vacancy: 1